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Thank you for your interest in the role of Head of Facilities at Beyond Autism. We are experts in delivering autism education services from pre-school to 25. BeyondAutism is a non-profit organisation, driving change in the world of autism education to ensure autistic children and young adults access an education which empowers a life full of choice, independence and opportunity. We do this by creating positive educational experiences, training for the professional team around a child, and information, resources and support for families and carers. We seeking to appoint a Head of Facilities to oversee our property portfolio which consists of three schools, our early years facility, two post-19 hubs and our charity offices based in Roehampton. As Head of Facilities you will be responsible for the management of the site teams and cleaning teams across BeyondAutism’s sites to ensure the local delivery of contracts, maintenance, procurement and site.
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Introduction Our Story Our Services Our Values Job Description Person Specification Equality, Diversity and Inclusion Further Information How to Apply
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Our story We are proud of the difference we have made since starting our journey in 2000 and look forward to the impact we can continue to have for, and with, autistic people for decades to come. BeyondAutism was founded by a group of parents, led by Karen Sorab, who started by setting up a small school in Wandsworth. We started with just 3 pupils in a run-down pre- fabricated hut on the grounds of Beatrix Potter School. Since then, the charity has undergone a remarkable transformation, growing exponentially in response to need. We now deliver education to pupils from Local Authorities across London from our Early Years’ service to our Post-19 Provision. In addition, our Outreach and Training Team provide support across the country stretching our reach far beyond London.
The story so far…
2000 Our journey started in 2000 when a group of parents led by Founder, Karen Sorab, created The Rainbow Charity and Rainbow School with 3 pupils in temporary accommodation.
2011 After a decade of growth in the schools which saw us expand to two sites, in 2011 we re-branded the charity to BeyondAutism. This was to reflect our ambition to exceed limits and empower autistic people to live independent lives.
2016 With pupil numbers growing at our schools, we started to notice gaps in available provision. In 2016 we launched a pilot of our Post-19 service to support school leavers as well as the foundations of our Outreach and Training service. We also launched our 5-year strategy: Empowering People, Launching Lives. 2020 In 2020 we changed our vision to “ensure autistic children and young adults access an education which empowers a life full of choice, independence and opportunity.” We also launched a new 5-year strategy reflecting our aspiration at an individual level, through education and developing skills, whilst also influencing attitudes, resources and institutions more broadly in society. The following year in 2021 we launched our Lunch and Learn webinar series as well as holding our first Professional Conference broadening our reach beyond those accessing our services.
2018 Following a successful pilot, our Post- 19 provision became a permanent service in 2017. In the same year we launched the first pilot of our Early Years’ service focusing on working with parents and children together. This became a permanent service in 2018.
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The first Rainbow School was hardly a school at all. It was little more than a hut, kindly lent to us by Beatrix Potter. But to my mind it still stands as a symbol: of who we are and what we can achieve through hard work, love for our children and the kindness of friends. I continue to watch our services reach and grow, empowering more children, young adults and their families than ever.” Karen Sorab OBE, Founder
2023 After the national increase in school exclusions, in 2022 we piloted a Fast Responder service to support schools, preventing school placement breakdown. BeyondAutism Fast Responder® then became a permanent service at the start of the 2023-24 academic year.
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We deliver rapid and sustained outcomes in our Early Years’ service by working with parents and children together. Empowering parents to feel resilient and confident in meeting the needs of their child leads to aspirational, informed choices creating a positive and successful step into primary education. Our schools and Post-19 service have a specialist curriculum that ensures sustained success beyond the age of 25, setting children and young adults up with the skills and independence to lead a life of their choosing. Children with an EHCP are up to six times more likely to be excluded for a fixed period or permanently than pupils with no special educational needs.¹ The majority of these pupils will have autism alongside other communication and learning difficulties. We’re activating networks and building local capacity with our solution focused Outreach team; and our unique BeyondAutism Fast Responder® service is working at the point of crisis to change the national picture and reduce school placement breakdown.
At BeyondAutism we are: • Dedicated to delivering excellence
• Developing expertise, outstanding services and positive engagement, always seeking to go above and beyond expectations. • Committed to Behaviour Analysis, underpinned by the science of Applied Behaviour Analysis and Verbal Behaviour. • Contributing to research and ensuring our staff continually develop and share best practice that ensure aspirational outcomes are achieved for autistic individuals. • Respectful Embracing diversity, showing integrity, acting with compassion and always treating people with dignity. • Proud to challenge Listening, changing thinking, shifting attitudes and educating.
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Job description
As Head of Facilities you will be responsible for the management of the site teams and cleaning teams across BeyondAutism’s sites to ensure the local delivery of contracts, maintenance, procurement and site management. With a hands-on approach, you will oversee all BeyondAutism premises, the premises policy and all related Health and Safety, compliance and maintenance. Estates management • Management of the operations information systems. E.g. Inventory, Health and Safety logging ensure that we receive competitive quotes for all works carried out on our sites in compliance with our financial regulations. • Ensure that all contractors are communicated with in a timely and professional manner on all works to be carried out Project management. • Prepare business cases and feasibility studies; tender, award and manage projects Manage all compliance maintenance and work closely with the site team to ensure these are completed. • Scheduling of maintenance across all sites, maintaining a 3 – 5 year maintenance cycle that informs budget setting work with Heads of Service to source and prepare appropriate buildings/spaces in order to expand services. • Manage and maintain an Asset Register for BeyondAutism. • On request, provide data for SMT, governors, trustees and Heads of Services Liaise with services’ administrative staff. • Ensure required data is captured and scheduling of site works are smooth. • Manage the schools’ personnel check -n (inventory) and access control systems • Management of the cleaning and consumable supply contracts Health and safety management. Health & safety management • Ensure that the site team and the Senior Management Team are supported in ensuring our sites comply with Health and Safety legislation Support the Director of Finance with the organisation and completion of Health and Safety Audits. • Knowledge and understanding of Health and Safety, relating to fire, water, and asbestos. • Chair organisational Health and Safety and maintenance meetings and attend site specific meetings. Reporting and recording • Ensure that all site documentation is held in a central file. Including checking and holding site-based certification, arranging annual reviews, arranging testing and monitoring at each site in particular related to Health and Safety legislation to include, though not limited to, electrical testing, gas testing, legionella testing, fire assessments.
• Ensure that accurate registers are kept of asbestos, and hazardous substances across all sites Ensure minutes are taken at any operational meeting in particular, estates and Health and Safety meetings. • Provide monthly reports to SMT Attend monthly Services SMT, providing reports as required by the COO Management responsibilities • To manage and provide strategic leadership to the Site and Cleaning teams. • To provide monthly supervision and ensure structures are in place for effective appraisal, personal development and performance management of the Site and Cleaning Teams. • To take all possible precautions to safeguard the welfare and safety of staff, pupils, students, visitors and the public, by implementing all policies related to safeguarding, health, safety and risk. • To manage the Maintenance and facilities budget in conjunction with SMT and the annual service development plans. • Adhere to the Premises Policy, working with SMT to ensure that new premises acquisition is managed appropriately, and disposal is managed in a timely and effective manner. General • Adhere to BeyondAutism’s Safeguarding Policies. • Work within the organisational Diversity Policy to promote equality of opportunity for all students and staff, both current and prospective. • Maintain high professional standards of attendance, punctuality, appearance, conduct and positive, courteous relations with students, parents and colleagues. • Adhere to policies as set out in the staff handbook. • Comply with the Data Protection Act/GDPR. • Undertake other reasonable duties related to the job purpose required from time to time. • Navigate our Carbon Neutral ambitions by formulating and driving the charity sustainability targets. This is not an exhaustive list of duties and responsibilities, and the post holder may be required to undertake other duties which fall within the grade of the job, as reasonably directed by the COO. This job description will be reviewed regularly in the light of changing organisational requirements and any such changes will be discussed with the post holder. The post holder is expected to comply with the appropriate Code(s) of Conduct associated with this post.
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We are looking for passionate and dedicated professionals who want to make a truly positive impact on autistic peoples' lives. Leading the facilities team, you will ensure all BeyondAutism premises are maintained to provide the best learning environment possible. Education & qualifications Essential • English and Maths GCSE grade 6 or above (or equivalent) Desirable • Royal Institute of Chartered Surveyors membership Experience Essential • Significant experience at a supervisory level. • Experience working in collaboration with a range of stakeholders across the organisation. • Demonstrable experience of leading and participating in the development, interpretation and implementation of policies. • Ability to manage your own diary. • Experience working as a member of a senior team. • Contract management and negotiation including property leases. • Budget setting and management. • Managing compliance with Health and Safety legislation. • Multi-site facilities management including hard and soft services. Desirable • Experience working in schools and services for people with SEND Knowledge Essential • Demonstrable knowledge of Health and Safety legislation and compliance. • Demonstrable knowledge of risk-based maintenance, planned preventative maintenance and condition maintenance. Skills • Good interpersonal skills with individuals and groups combined with team management skills. • Senior management level report writing skills • Presentation skills. • Advanced skills in the usage of Microsoft Excel, PowerPoint and Word Budgeting.
Equality, Diversity and Inclusion BeyondAutism is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of ethnicity, religion, sex, sexual orientation, age, marital status, disability or gender identity. BeyondAutism is committed to safeguarding and promoting the welfare of children and young adults and expects all staff to share this commitment. An enhanced disclosure will be conducted for the successful applicant
Further Information The salary scale: £52,940 - £57,850 depending on experience plus excellent benefits package. HOURS: 37.5 hours per week ACCOUNTABLE TO: COO LOCATION(S): Hybrid working with at least 3 days at BeyondAutism services, based in Wandsworth, Bromley and the charity offices in Roehampton. PROBATIONARY PERIOD: Six months HOLIDAY: 25 days plus bank holidays (rising a day with each year of service after 2 years to a cap of 28 days). Additionally, there is a discretionary office closure between Christmas and New Year.
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We are being supported on this recruitment campaign by the search consultancy the Management Recruitment Group. To arrange a confidential briefing discussion, please contact our advisor: Jane Schofield jane.schofield@mrgglobal.com | 07355 093389 Closing Date: 25th August 2024 MRG interviews: w/c 26th August 2024 BeyondAutism Interviews: w/c 9th September 2024 Applications should consist of a comprehensive CV (of no more than 4 pages) and a covering letter (of no more than 2 pages). To apply, please send your application to Jane. This role will be subject to an Enhanced Disclosure and Barring Service (DBS) check.
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