BOARD OF TRUSTEE COMMITMENT CONFLICT OF INTEREST POLICY GUIDELINES
It is the policy of Madison-Ridgeland Academy to require trustees, officers and employees to conduct themselves in such a manner as to avoid any likelihood of a conflict or the appearance of a conflict between their personal, business, or financial interests and other relationships and the interests of MRA. Being associated with, or working for, a non- profit school devoted to education places all trustees, officers and employees in positions demanding the highest degree of integrity and objectivity with respect to transactions between MRA and other entities and/or interests. It is expected that no individual will discharge MRA duties and responsibilities under circumstances where to do so will reflect discredit upon or unreasonably cause criticism
of MRA or impair public confidence in the integrity of MRA. The important criterion is adherence to the spirit of this statement. STANDARDS OF CONDUCT 1. Acceptance of Gifts:
Individuals subject to this policy may not accept, either directly or indirectly, gifts, favors, entertainment, or anything of more than nominal value from persons or firms with which MRA has or is likely to have a business relationship if those gifts, etc are due to the Individuals’ position at MRA. 2. Confidential Information: A trustee, officer, or employee may not use confidential information obtained through MRA sources for personal, business, or outside employers' benefit. Information so obtained shall be kept confidential unless and until it is or becomes publicly available through other channels. 3. Goods and Services: Occasions may arise when MRA wishes to purchase goods or personal, professional and/or business services from enterprises with which a trustee, officer or employee is affiliated. Examples include professional, contracting, investment, insurance, public relations, property management services, etc. The familiarity of such persons with MRA's operation may make them the best qualified to render the services required. In situations where a trustee, officer or employee has or could be expected to influence a business transaction by MRA, there shall be a disclosure of the potential conflict, and the proposed employment or purchase shall be approved in advance. A trustee should abstain from voting on such issues and any officer or employee should take no part in such decisions or recommendations. 4. Projects: Because of their knowledge and interest in MRA and its operations, trustees, officers and employees may publish written materials, produce audio-visual materials, give lectures, provide services or undertake similar projects. To avoid the appearance of a conflict of interest and to protect all parties involved, it is imperative that a clear understanding be established through advanced approval regarding the financing of any such project, including the responsibility for payment of expenses and the receipt of profits or honoraria, if any. The use of MRA facilities, equipment, supplies, staff or name in connection with such projects shall also be subject to prior approval. 29
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