GLOBAL PAYROLL MAGAZINE
61
Encrypting payroll data: Both while it’s stored and while it’s being transmitted—provides an essential layer of protection. Even if data is intercepted, encryption can ensure that it cannot be read or used by unauthorized parties. Assess the security practices of third-party vendors.: Regular security audits of vendors help ensure that vendors are following best practices for data protection. Tighten internal controls: Use role- based access control to restrict permissions based on job functions. Automate reporting tools: This technology minimizes the need for manual data handling, thus reducing exposure to sensitive information. Automating repetitive tasks like payroll reconciliations and tax filings, not only saves time and decreases the likelihood of errors, but aids in protecting sensitive data. Invest in advanced cyber-security software: Tools that monitor systems
Balancing the demands of compliance and cyber-security can seem overwhelming, but adopting proactive measures and leveraging technology can help teams navigate this busy period successfully. Payrollers are no longer simply number crunchers—we are key players in protecting the financial and personal data of employees. By fostering a culture of security, collaborating with IT departments, and utilizing advanced tools, payroll professionals can ensure a smooth year-end process while keeping sensitive information safe. In a world where cyber threats are constantly evolving, maintaining vigilance and adopting best practices is not just recommended—it’s essential.
Author: Christine Stolpe
Christine Stolpe CPP, a payroll aficionado with three decades of experience, is the founder and owner of Wages Creek , a firm specializing in untangling complex payroll puzzles for clients and empowering others through educational offerings. Through her company she also curates an extensive online payroll encyclopedia, making U.S. payroll basics accessible to all, and supports non-U.S.-based firms with U.S. payroll expertise. Contact her directly at christine@wagescreek.com .
in real-time for anomalies and unusual behavior provide an
extra layer of protection for payroll data. Reputable cloud providers have built-in security measures, such as encryption, automatic backups, and strict access controls, offering payroll professionals greater peace of mind. As we tackle the payroll year-end responsibilities, we must also prioritize the security of sensitive employee data.
Made with FlippingBook Ebook Creator