A professional thank you During the interview, you took notes on the conversation you had and to whom you were talking. Whether you feel the interview went well or was more of a learning experience, now is the time to follow-up with your interviewers. After the interview, you express gratitude for the experience by saying thank you! The first step to composing thank you notes is to reflect on the interview. You want to think about what was discussed and if there was anything you did not get the chance to share. Sending a thank you is a great way to reinforce your strengths or add a little detail to help you stand out to the employer. Here are a few steps to make it easier:
3.4a Interviewing Basics
Phone Interviews • Check your location – find a quiet place with a strong signal and limited distractions • Make sure your cell phone is fully charged • Prepare your notes, resume, cover letter, and any additional resources • Remember to smile – interviewers can hear it in your voice • Know who is calling whom Virtual Interviews • Be presentable – remember interviewers can see you and your location, including background • Utilize a strong, reliable internet connection • Limit distractions and other background noises • Have your notes well organized so you won’t be shuffling through papers • Check time zones and verify the interviewing platform (i.e. Skype, Zoom, GoToMeeting, etc.)
Take some time to reflect on the interview, but be sure to promptly send your thank you note(s). Sending an email is perfectly acceptable, as is a handwritten note. Know your audience and what will work best given the situation.
During interviews, feel free to take notes about topics covered, questions, and any other areas of interest. These areas can be used to personalize your thank you note(s).
Collect business cards from everyone you meet throughout the process. These can serve as quick reminders of whom you want to thank.
Sample - marketing internship with XYZ nonprofit
Dear Mx. Jones: Thank you for the opportunity to interview for the Marketing Internship at XYZ Nonprofit. I enjoyed meeting your staff and touring the facility. I was able to see how your commitment to the community resonates in the work you do and with the people you serve. In the role of Marketing Intern, I will be able to serve the community and help promote the resources you offer, while refining my skills as a Marketing major. Thank you again for the opportunity to interview. Feel free to contact me if you have additional questions. Sincerely,
Steven Pointer (715)123-4567
In-Person Interviews • Be prepared – practice answering questions and bring copies of your documents and the position description • Dress for success – this is likely the first impression you make • Manage your time carefully – be sure to arrive a few minutes early • Be personable with everyone you interact with • Prepare thoughtful questions for the interviewers What to do next • Follow-up : Always send a prompt thank you note or email to each interviewer. • Evaluate : What is your impression of the people, the organization, and the position? Can you envision yourself working there? • Review : How did the interview go? Did you prepare adequately? What can you improve in the future?
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