Finance
Property Repairs and Maintenance
◊ Ensure that effective and efficient controls and appropriate processes are in place, that all payments, invoicing and financial resources relating to property are appropriate, accurate and approved. ◊ Oversees the financial procedures for the tendering of vacancy works, and other property projects that require formal tendering. ◊ Through the management of administrative staff, currently three, in order to ensure that all invoices and utility bills are processed accurately and within set timescales. ◊ Provision of cash flow information and regular liaison with the Finance Department to ensure the proper accounting and recording of all financial transactions relating to property including payments to contractors, utility companies and in relation to rent etc. ◊ Working with the Estates Manager to ensure appropriate project accounting for property capital projects including redevelopment, alteration, and purchase. Including the provision of regular management information on progress on projects. ◊ The post holder will work closely with the Finance Department. ◊ The preparation of weekly, monthly and quarterly key performance indicator data for the Diocesan Secretary, and liaising with the Head of Data and Process Administration, and other members of the senior management team plus other members of the Property Services Department. This will include contributing to reports for committees and boards of the Diocese.
◊ Ensuring that the Property Repairs Help desk is covered and supported at all times, including raising contract instructions as needed and recording and monitoring progress of repairs and larger works. ◊ Co-ordinate the provision of planned programmed maintenance including gas safety and heating servicing, electrical testing, alarm servicing and other services to be determined. ◊ Provide administrative and financial accounting support in respect of Larger property related projects as directed
General
Given the key role in the Property Service department, the postholder will be expected to demonstrate and encourage a commitment to the purpose and values of the Diocese, namely:
◊ transparent accountability ◊ collaborative team working ◊ respect for all ◊ effective stewardship of resources
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