IRVINE IS GOING THROUGH THE BUDGETING PROCESS
Irvine’s budget process is an ideal opportunity to secure funding for hazard mitigation actions, and to ensure that hazard mitigation efforts are incorporated into the City’s fiscal priorities. Irvine currently operates on an annual budget cycle that runs from July 1 to June 30. During this process, City staff should take the following steps to incorporate hazard mitigation into Irvine’s annual budget: Include hazard mitigation activities into Irvine’s list of Capital Improvement Projects (CIP). Review the list of hazard mitigation actions in Attachment 4 and identify the projects that can be included into the CIP or can support efforts within the CIP. Review the risk and threat assessments in the LHMP (Chapter 3 and Chapter 4) to ensure that all items in the list of CIP are being planned, designed, and constructed so as to minimize the threat from hazard events. Identify opportunities to identify state-alone hazard mitigation actions through the annual budget process. Include appropriate items from Attachment 4 in the budget as stand-alone line items, particularly items that the Hazard Mitigation Planning Team (Planning Team) considered a high priority. Set aside staff to conduct hazard mitigation activities, including time to participate in Planning Team meeting and time to research, prepare, and submit PDM and FMA grant opportunities (consult the “I Want to Apply for Mitigation Grant Funding” section above). Ensure that hazard mitigation activities are reflected in each department’s priorities and earmarked time for specific goals. IRVINE IS CONDUCTING ITS ANNUAL MEETING OF THE HAZARD MITIGATION PLANNING TEAM The hazard mitigation planning process brings together representatives from multiple City departments, as well as other relevant stakeholders, and provides a forum to discuss the hazards in Irvine and how to mitigate them effectively. As mentioned in Chapter 6 of the LHMP, the Planning Team should meet at least once each year, beginning a year after the LHMP is adopted. During these meetings, the Planning Team should discuss implementation progress and integration of hazard mitigation actions in other City documents. At these meetings, the Planning Team can review the status of the hazard mitigation actions and discuss whether completed or in-progress actions are working as expected. These meetings also allow the Planning Team to strategically plan for the upcoming year.
It may help for the Planning Team to meet early in the year, in advance of annual budget activities. Attachment 3 contains an example of a Planning Team Meeting Agenda.
The annual meeting should include representatives from City departments and other organizations that originally prepared the LHMP. Representatives from other relevant organizations should also be invited. During the preparation of the LHMP, the following individuals were part of the Planning Team:
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