2. Under the direction of the Head of Timetabling and Attendance, to lead the upgrade of the TDS system and ensure enhancements to the interface are utilised to support the attendance monitoring processes and policy. Systems 3. To oversee and maintain the University’s timetabling processes to agreed timelines, to minimise potential clashes and optimise the student and staff experience. 4. To oversee and maintain the University’s attendance monitoring processes to agreed timelines, to support the Universities strategies and policies on monitoring student engagement with learning and legal and compliance requirements the university has regarding monitoring student attendance. 5. To define, document and continuously evaluate and improve processes relating to systems operations, integrations and the flow of data. 6. To work closely with colleagues in other Professional Services to develop business intelligence reports, metrics and Key Performance Indicators to inform decision making relating to and drawing on data from our Timetabling and Attendance Systems. 7. To monitor the performance of the systems and liaise with the software supplier in respect of performance issues, product enhancement, bugs and specialist training events. 8. To build effective supplier relationships to support the maintenance and enhancement of the University’s Timetabling and Attendance systems, helping to negotiate and deliver effective Service Level Agreements in discussion with our Account Managers. 9. To be responsible for ensuring that the information and records processed (received, created, used, stored, destroyed) on behalf of the University are managed in compliance with all applicable legislation, codes and policies including General Data Protection Regulation, Information Security and Data Quality. 10.To periodically review and update relevant University policies and procedures including Timetabling & Rooming, Cancellations & Amendments, Space Management (providing input) and other related policies and procedures and guidance to students as necessary and to provide input into Engagement policies. 11.To advise and inform staff within the University in respect of Scientia, TDS and other relevant software, associated processes and procedures.
12.To lead on the design, development and delivery of workshops and training events related to timetabling and attendance systems, policies and processes (e.g. training sessions and materials to enhance staff understanding of the timetabling and rooming systems, and expectations to ensure the system use is optimised). 13.To prepare and present briefing papers for committees, working groups and senior managers on matters relating to space utilisation and timetabling and attendance monitoring. 14.To advise on the impact of planned changes to the University estate and its approach to learning & teaching from a timetabling and rooming perspective. To liaise closely with Estates & Facilities to undertake annual space utilisation Team management 15.To lead and manage the timetabling and attendance team and identify, direct, prioritise and pro-actively manage the pipeline of projects, systems developments and process improvements alongside Business-as-Usual activities to support the needs of the business e.g. working collaboratively with colleagues across the university to bring the publication of student timetables forward in the academic year to enhance the student experience. 16.To promote, facilitate a culture of solutions-focussed problem-solving in the timetabling and attendance team. To ensure collaborative working between the Timetabling and Attendance team and wider Registry and University teams to ensure the impact of changes in data and data flow are managed effectively. General • To deputise for the Head of Timetabling and Attendance as needed, to undertake any other duties commensurate with the grade and level of responsibility of this post, for which the post holder has the necessary, experience, and/or training as required. • Working in accordance with the University’s Equal Opportunities Policy, promoting equality and diversity in the workplace. • Undertaking continuous personal and professional development and supports it for any staff managed through effective use of the University’s Positive Performance Conversations scheme and staff development opportunities. • Undertaking health and safety duties and responsibilities appropriate to the role.
Made with FlippingBook - Online Brochure Maker