EXHIBIT A – CONTRACT SERVICES
INSPECTOR OF ELECTION SERVICES
TIE will perform the following Inspector of Election Services as part of the balloting process:
1. TIE will provide a postal address for the return of the ballots to TIE’s offices. TIE will verify the membership upon receipt of the envelopes with the enclosed ballots and verify the final tally as part of the documentation defined below. 2. TIE will provide oversight and directions within the bounds of the civil code and its authority given to The Inspectors of Election. This oversight will include the monitoring of the returned registration envelopes (Envelope #2), suggestions for achieving quorum, coordinating and training any volunteers, physical setting and logistic requirements for the counting; and answering owners’ questions on the balloting process. TIE will communicate with the managing agent or designated representative and legal counsel as necessary to prepare for the meeting. 3. TIE representatives will be assigned to the association as required for the election. They will attend the Annual Meeting and any adjournment meeting as required to perform the duties of the Chief Election Inspector. Any Adjourned Meetings of the members, or meetings with the Board of Directors, will be attended and serviced as requested and billed at an hourly rate of $150 per hour plus travel expenses. TIE provides all required paperwork, equipment or other items required for the meeting. 4. TIE will provide adequate staff including an experienced Chief Inspector at the election meeting to open returned registration envelopes with ballots, tally the results and report the findings of the election. 5. TIE may provide our AutoV ote™ system including electronic equipment, computers, and software. Our AutoV ote™ system is the most professional, accurate and timely system in the market to complete ballot tabulation for the election. All equipment will be brought to the site and be used to open, count, tally and report the findings and results of the meeting. 6. TIE may request association volunteers to assist with the opening of the envelopes. Association volunteers will not be involved in the counting process. TIE will also require adequate tables, chairs, electrical outlets and arrangements for the counting event. TIE will coordinate these requirements with the association’s managing agent or designated representative. 7. TIE will prepare and provide all the required reports/certificates to state the facts of the election. These documents will be signed by the Chief Inspector. A copy of the Election Inspectors Report will be provided to the Board of Directors and/or the assigned representative. 8. TIE will bind, seal and store the election paperwork and documents for the period required by the civil code and transfer them to the association after the storage period as directed by the assigned representative. 9. TIE will provide a toll-free phone number and a support email address for Board of Directors, Management and Owner questions regarding the balloting process. TIE will respond to all questions on the balloting process in a timely fashion.
Page 5 of 7 3403 - The Inspectors of Election Agreement for Outdoor Resort Palm Springs Meeting Date: 3/15/2021
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