EXHIBIT B – ESTIMATED DIRECT COSTS
Estimated Direct Expenses are billed upon execution of this contract. If the actual direct costs differ from this amount, the difference (either positive or negative) will be applied to the first half of the contract service fee billing. The Inspectors of Election offers full mail house capabilities. We design and print Election Packages, Ballots, Candidate Forms, Postcard Reminders, and anything else specifically for your association (Outdoor Resort Palm Springs). We will implement your logo if available and any common verbiage to which your members are accustomed. We only bill Outdoor Resort Palm Springs for the cost of each category. Below are the estimated fees and descriptions for the individual areas of the estimated direct costs. The fees below are based on mailing to 1213 units.
Estimated Direct Costs
Total
Estimated Printing – Election Package
$ 884.16
Price is based on an 8-page election package. We print on both sides of a sheet of paper to minimize weight which saves on postage.
Estimated Printing – Ballots
$ 148.56
Ballots are 3.67 x 8.5 card stock that fit into #9 or #10 envelopes without folding and potentially damaging the ballot or markings. TIE ballots are scannable to minimize hand counting time and calculation errors.
Estimated Envelope Costs – 3 Envelope System
$ 679.28
Our base process includes a three-envelope system; a #9 (secret ballot) envelope, a #10 (return) envelope and a 6.125 x 11 mailing envelope (largest letter size envelope). We preprint owner information on the #10 (return) envelopes and customize the mailing envelopes for your association to enhance member familiarity.
Estimated USPS Postage
$ 849.10
All mail is sent First-class. We will monitor mailing trends and offer solutions to minimize costs in this area. Out of Country Mailings will increase this number.
Election Material Storage
$ 11.00 per 100 ballots
TIE binds, seals and stores all pertinent election materials for the time frame specified in association governing documents.
Election Material Handling and Shipping
$ 35.00
TIE will transfer all election materials to the association after the storage period has expired as directed by the association assigned representative.
Estimated Direct Cost Total
$ 2,610.00
Page 6 of 7 3403 - The Inspectors of Election Agreement for Outdoor Resort Palm Springs Meeting Date: 3/15/2021
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