Purchase Authority
Purpose: To define the authority granted to the General Manager to make purchases. Policy: To ensure there are proper controls over expenditures incurred, purchase guidelines have been developed. This authority is to assist the General Manager when making purchases on behalf of the Association.
Competitive Bids
Contractual Recurring Expenses The General Manager may pay expenses which the Association is legally obligated to pay by contract which are identified in the annual budget and recur each month without obtaining the approval of the Board of Directors. However, there shall be no authority to pay any extras on any third-party vendor or independent contractor
unless approved, in writing, by the Board. Non-contractual Budgeted Purchases
The General Manager may make non-contractual purchases in amounts less than $10,000 identified in the annual budget without seeking approval from the Board of Directors. The Manager may make non-contractual purchases identified in the annual budget in amount in excess of $10,000, but no more than $15,000 after receiving the written approval of the President or Treasurer of the Board of Directors. The Manager may make non-contractual purchases identified in the annual budget in amounts in excess of $15,000 only after receiving the written approval or email approval from the Board of Directors. The General Manager shall provide written documentation to the Board of Directors of purchases made without Board of Directors approval at its next meeting.
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