Policy: All supplies, services and equipment required to operate and maintain ORPS will be acquired as set out in this policy; and Whenever possible and appropriate, prices for all goods and services will be established through a competitive bid/quote process. Competitive bidding is a means of protecting ORPS from misuse of Association funds and is used to eliminate favoritism, fraud, and corruption in awarding contracts and buying goods and services. Exceptions to the competitive bid/quote process are outlined below.
Competitive Bids ($50,000 plus)
1. All purchases or services with an estimated cost/value of $50,000 or more must be obtained with formal, competitive bids. 2. Written bid specifications and contract documents must be prepared in advance of bid solicitations. 3. Three written bids must be obtained except when not possible or appropriate as provided below. 4. Bids must be solicited from the open market sufficient to comply with the intent of this procurement policy. 5. Approval process: a. The General Manager shall open said bids on the date provided for in the specifications, review them and make a recommendation to the Board of Directors at its next Board meeting. b. The Board shall either accept and award a contract or reject the bids. If a bid is awarded, it shall go to the lowest responsible bidder as determined by the Board. c. “Lowest responsible bidder shall be determined considering the following factors as are appropriate: (1) Price. (2) Ability to meet specifications.
Page 20 of 29
Made with FlippingBook Publishing Software