March 15, 2021 Regular Meeting Directors Report

OUTDOOR RESORT - PALM SPRINGS OWNER’S ASSOCIATION BOARD OF DIRECTORS STAFF REPORT

Board Meeting Date:

March 15, 2021 New Unfinished X Discussion Consent Agenda

Executive Session

Agenda Item:

Administrative Policies and Procedures

Submitted By:

Greg Farmer, Director

Date: March 6, 2021

Background: Significant work has been done by several folks to update the Administrative Policies and Procedures. Despite numerous reviews, we have yet to approve the revised document. The way I see it, we have three viable options.

• Leave the current outdated AP&P’s in place • Remove the sections that are no longer relevant • Approve the most recently updated document

If we leave the current AP&Ps in place, we have clauses that are no longer relevant. If we just remove the sections that are outdated, we still need to add in some clauses. For example, the Investment Policy section is no longer relevant so we would not only need to remove it, but insert the already agreed-to language. While the most recently updated draft document is not perfect, it has dealt with the most glaring inconsistencies and outdated clauses. While it may not be perfect, it is far better than the current published document. Since this document does not require posting for 28 days, it is fairly easy for the Board to approve modifications. Based on this, it is my recommendation that we approve the most recent draft document. We can continue to refine it, as necessary, over the next few months. Motion for Consideration: To approve the revised Administrative Policies and Procedures as presented. Designated Funding: N/A

Board Action:

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