Community Involvement Guidebook

Presentation Templates Use the PowerPoint templates to create well- designed and highly affective professional presentations.

Signature for External Use: We recommend using this signature on emails sent to external recipients (not City of Redmond employees)

Email Signature Find an email signature template and how-to video in the toolbox. Using the City standard signature ensures that our contact information is readily available along with the public discloser statement.

Name Last Name Title │City of Redmond

( : 425.556.2424 | * : email@redmond.gov | Redmond.gov MS: 4SCC │ 15670 NE 85 th St │ Redmond, WA 98052

NOTICEOFPUBLICDISCLOSURE: Thise-mailaccount ispublicdomain. Any correspondence from or to thise-mailaccount isapublic record.Accordingly, thise-mail, inwholeor inpart,maybe subject todisclosurepursuant toRCW 42.56, regardlessofany claim of confidentialityorprivilegeassertedbyanexternalparty.

Signature for Internal Use: We recommend using this signature on emails sent to internal recipients (City of Redmond employees). Using this simplified version (without any images on it) helps save space on the City’s network.

Name Last Name Title │City of Redmond

Press Releases Find a template in the toolbox to help you draft an effective press release. Press releases are distributed on Monday and Tuesdays. Please plan 2-weeks for the Communication’s team to complete the editing process.

Working with the Media All media relations are managed through Redmond’s Communication Manager. Visit the toolbox to learn: What TO DO if the media contacts you; and What NOT TO DO if the media contacts you. ( : 425.556.2424 | * : email@redmond.gov | Redmond.gov MS: 4SCC │ 15670 NE 85 th St │ Redmond, WA 98052 NOTICEOFPUBLICDISCLOSURE: Thise-mailaccount ispublicdomain. Any correspondence from or to thise-mailaccount isapublic record.Accordingly, thise-mail, inwholeor inpart,maybe subject todisclosurepursuant toRCW 42.56, regardlessofany claim of confidentialityorprivilegeassertedbyanexternalparty.

Writing Resources Find the City’s writing best practices for topics such as punctuation, capitalization, and how to write time, dollars, percentages, numbers, etc.

WebWriting 101

Web readers: • Scanpages • Pickout keywords&phrases • Read quick, short bursts • Are action oriented • Click& forage in searchofbitsof information that leads them towardsagoal When writing for the web: • Catch your readersattention in the first fewwords • Startwith theconclusion , followwith thedetails • Remember:who,what,when,where,why,andhow • Only one ideaperparagraph • Use half thewordcount of traditionalwriting • Write tobe found ina search –usewords that your targetaudienceuseswhen searching Be clear, concise, and direct.

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1. Use the active voice

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