CITY CLERK
BUDGET SUMMARY
On January 22, 2019, the City Council approved structural organizational changes that included the Office of the City Clerk. Once a division of the City Manager’s Office, it was determined that the City Clerk, as had been done in the past, would be a “standalone” department. As such, previous years’ budget summaries for the City Clerk’s Office were included within the City Manager’s Office. Beginning in FY 2019-20 and FY 2020-21, budget information will include revenues and expenditures for the newly structured department.
The City Clerk’s Office (CCO) operating budget for FY 2019-20 and FY 2020-21 focuses existing resources on essential services that are required to meet the Department’s strategic goals. The Department is entrusted with the administration of key city functions, which include municipal elections, government transparency, records management, internal service centers such as mail and duplicating, and the use of technology to provide efficient and economic delivery of services. The budget focuses on the continuation of essential and mandated services through its General Fund expenditures of $2,978,535 and revenues of $49,900 in FY 2019-20, and expenditures of $3,146,878 and revenues of $39,900 in FY 2020-21. The budget also provides for 15 full-time employees and 2.6 part-time employees. The City Clerk’s Office manages three areas that serve as conduits to the community: Legislative Services, Central Reception, and the Office of Records. The Department also provides strategic voter outreach; ensures compliance related to required Fair Political Practices filings; ensures that government transparency policies and best practices are followed; ensures adherence to compliance for public records requests and open meetings; and provides a virtual City Hall where records, electronic forms, and Department information may be obtained 24/7 through Irvine Quick Records and webpage.
The organizational structure, the services it provides during the fiscal year, and the revenues and expenditures required to implement these services, are provided in the subsequent pages.
Strategic Goals
Maintain and enhance the physical environment
Promote a safe and secure community
Promote economic prosperity
Promote effective government
Strategic Goals & Objectives Expand the use of technology to provide access to City records, efficient service delivery, and outstanding customer service
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Enhance internal services efficiently and economically
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Facilitate City Council policies such as increased transparency
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Ensure compliance with mandated statutes
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Leverage technology to enhance transparency efforts
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FY 2019-21 Proposed Budget
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