FINANCIAL MANAGEMENT & STRATEGIC PLANNING
PURCHASING SUMMARY OF SERVICES
The Purchasing Division provides strategic procurement, contracting and warehousing services to all City departments. This Division’s use of best practices ensures the City tactically sources quality services and goods to achieve the best value with taxpayer dollars. Additionally, it makes certain the City adheres to all applicable laws and regulations. Direct cost savings are realized through the competitive bidding process and use of cooperative agreements. Indirect savings are accomplished through the streamlining of business processes. Purchasing manages and administers the City’s procurement contracts. In addition, multiple valuable and streamlined programs are managed by this Division including the Purchasing Card Program, Consultant Team Program, and Surplus Property Disposition. Finally, it manages the City’s central warehouse, where frequently used items are received, inventoried and later delivered to City departments. Accomplishments Awarded the Achievement of Excellence in Procurement by the National Procurement Institute for the thirteenth consecutive year Redeveloped the City’s Consultant Team Program to better address the City’s professional services needs through FY 2021-22 Developed and facilitated citywide procurement training program to ensure staff and process efficiency as well as policy and process compliance
Performance Measures
2017-18 Actuals
2018-19 Estimate
2019-20 Budget
2020-21 Budget
Performance Measure
Target
Number of competitive procurements managed Number of cooperative procurements managed Number of contracts administered and managed Annual average percentage of vendor insurance compliance Annual warehouse physical inventory accuracy
100
160
125
100
100
175
180
155
160
160
492
550
500
500
550
90%
90%
90%
88%
90%
98%
100%
98.%
98%
98%
Number of purchase orders placed
1,700
1686
1,700
1,700
1,700
Number of formal staff training courses facilitated
26
24
24
24
24
FY 2019-21 Proposed Budget
145
Made with FlippingBook Learn more on our blog