ENGAGEMENT GUIDELINES AND TOOLS This section includes an overview of the guidelines that will be used to engage participants during the planning process and help ensure that diverse voices are heard. MEETING MATERIALS Engagement and outreach activities will include the following materials: • Meeting agendas that include the event name, date, time, location (virtual or physical), invitees, objectives, and high-level information on engagement exercises. • Meeting materials such as a PowerPoint presentation and interactive activities (when applicable) • Meeting summary memos A draft meeting agenda and supplemental materials will be delivered to ADID two weeks prior to the engagement activity. All materials will be finalized one week prior to the meeting date. A dry run of presentations can be conducted one week prior to engagement activities at the request of ADID. ACCESSIBILITY This section provides comprehensive information on the engagement accessibility standards for the project. It encompasses two key components: the accessibility protocols and the burden reduction. ACCESSIBILITY PROTOCOLS The accessibility protocols outline the specific guidelines that all engagement activities will adhere to in compliance with federal regulations. These protocols serve as a framework to ensure that every aspect of the project's engagement process is designed and executed with accessibility in mind. • Large print typeface on all printed materials for individuals with visual impairments • Translation of engagement materials and interpretation services as needed. • Distribution of public study activities to minority media outlets and small community newspapers
• ADA accessible meeting locations
• Transit accessible meeting locations
• All reports and materials will meet federally-required accessibility and inclusion requirements.
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