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Session 13: Generating Course Downloads (12/3/24)
E-Course Training Session: Generating Course Downloads Objective: To provide an overview of the process for creating or updating course download documents (PDFs). • Related documents: o SOP for Annual E-Course Download Updates o Template for course downloads Patrick did a walkthrough of the SOP, highlighting key points as follows. A recording of the walkthrough is available via Box: https://cmsbox.account.box.com/login?redirect_url=https%3A%2F%2Fcmsbox.app.box.com%2Fs %2F6z0dsg5artf0nbebhlzsftegdu3zjq42 0:01 • The SOP includes a table that shows which download types are included in each course. • Starting point for creating each download: Either use the template from the prior year (if it’s already in the refreshed template) or the refreshed template, which includes formatting. • Use the finalized, marked -up transcript from the previous year as the basis for updating the Transcript download, and make sure to apply any comments relevant to content in other downloads. 0:04 • Accessibility instructions will eventually be standardized across all courses (though the instructions for the podcast courses will differ slightly from the instructions for the earlier courses). • Glossary—We may discuss the E-Course Master Glossary usage and update process in a separate meeting. 0:10 • Formatting is built into the download template (Microsoft Word doc). The SOP also includes a “cheat sheet” with formatting specifications, which can be helpful in case the formatting is affected as you update a document. • To make sure the file title in the download doc is correct, go to file>document>properties in the Microsoft Word version of the download document and update as needed. • After converting the Microsoft Word file to PDF, recheck the formatting and links. 0:14 • The Section 508 accessibility check is the final step. Patrick walked through the 508 compliance “wizard” within Adobe acrobat. We can add specifics about this process to the SOP as needed.
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