GLOBAL PAYROLL MAGAZINE
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“Payroll security is as important as making sure your employees are paid correctly”
Understanding Payroll Security Payroll security is as important as making sure your employees are paid correctly. It involves having processes in place to prevent any risks to the security of the data in your payroll system, as well as ensuring your software is built to withstand security threats. Let’s discuss some ways to ensure this security.
Tasks which should be defined and documented where assigned to a stakeholder within the payroll process can include:
Onboarding employees Rostering Employees
Approving leave and timesheets Approving employment changes Administering employment changes Processing payroll Handling employee pay or employment queries Regularly reviewing payroll processes Reviewing system access on a regular basis Assigning responsibilities for specific payroll-related tasks ensures protocols are built out around system access and can also be bundled with payroll processing guidelines. Most importantly, it also ensures that the right people within your organisation have access to the correct information relevant to their role.
Tips for Keeping Payroll Secure
Define Roles within the Payroll Process Defining roles within the payroll
process is a great way to make sure that the correct stakeholders within the organisation have access to the right level of information within the payroll process. Payroll starts before an employee begins work - it starts when the employee is hired. Their employment information is collated, sent to them for confirmation and then they onboard, which typically includes the employee providing key information related to them receiving their pay.
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