GLOBAL PAYROLL MAGAZINE
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Ensuring the payroll provider has data security measures in place such as ISO 27001 and 9001 standards, and also any practical measures the provider may take to ensure that data security is paramount (such as data encryption, transmission of data between client and provider, risk management plans for data security). Conclusion Protecting sensitive employee information in payroll is crucial for maintaining trust and reputation. By defining roles, setting guidelines, including payroll in your security strategy, going digital, and choosing a secure payroll provider, you can enhance the security of your payroll data for your employees. “Including payroll in the business security strategy could also involve ensuring your payroll team, along with all relevant stakeholders within the payroll process, are familiar with the security protocols of the organisation”
Protect or Eliminate Physical Payroll Data
Physical payroll data relates to when the employee information is not stored electronically - such as paper tax file declarations that are stored within a filing cabinet. These sorts of files can be easily accessible by a variety of people that may not require access to this information, and utilising a cloud payroll application that allows electronic entry of this information by the employee can ensure data security. Cloud payroll systems require user authentication, such as a password, to access or edit existing information for an employee - or in addition 2 factor authentication or an inactivity timeout function for an extra security layer. Some can also provide an audit log of who made changes to an employee which are also timestamped. Outsource your Payroll Process When scoping out a potential provider it is always good practice to list the types of questions or issues you wish to address when adopting and investing in a new service. If you are considering outsourcing your payroll process, you can investigate what data security measures a potential provider may have in place to ensure employee and payroll data are kept secure.
Author: Employment Innovations
Employment Innovations offers payroll outsourcing services to thousands of businesses in Australia, ensuring processes that improve accuracy, reduce administrative burden and help gain a competitive edge in the market.
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