Job Description
Systems and Processes Work closely with the Estate Manager to ensure our newly procured CAFM system appropriately reflects compliance requirements and standards. Lead on the development of a new compliance system (CATI) integrating processes for reporting and data capture within the CAFM system. In consultation with the Head of Strategic Estate Management establish appropriate processes and controls for monitoring and reporting against compliance. This will relate to both statutory and approved codes of practice (ACOP) and will also extend to organisation specific compliance standards. Be responsible for identifying and recommending required performance standards, KPIs and provide the regular reporting of these. Align with the agreed performance standards a process of regular audit and review across the Estates function producing reports to the Head of Strategic Estate Management, making recommendations as appropriate and escalating identified issues in a timely way. Incorporate into this function an appropriate process of review where issues are identified to ensure root cause is understood and corrective action implemented. Professional Advisory and Support Function To be the primary source of information for organisation staff requiring advice on Estates related statutory compliance within The Children’s Trust. Provide support and guidance across Estates Operations, promoting a positive culture of safety awareness and safe working practices across the team. Support the Estates Operational teams in the enhancement of safe systems of work where statutory compliance and/or ACOP apply. Work closely with Estate teammembers in external contract specifications to ensure contract documentation includes clauses to ensure compliance and suitable KPIs to enable measurement and verification. To work closely with the Estate Manager, reporting to the Head of Strategic Estate Management, to ensure that Estates activity (including the content of PPM planner and work specifications) is compliant with statutory regulations, ACOP and others, as relevant. Advise and support the Estate Manager on the requirement for staff training, thereby supporting and contributing to a compliant estate environment appropriate to the organisation. To support delivery of external training sessions on statutory matters for Estates staff, and where required, deliver ad-hoc in-house sessions where appropriate. To support the Head of Strategic Estate Management and Head of Procurement and Corporate Support in the oversight of the PPM planning process and delivery ensuring it’s compliant with requirements.
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