THE ROLE
• Driving performance and achieving KPIs • Project & Programme forecasting (time/ money) • Project & Programme reporting and dashboard summary • Leading/Coordinating completion, snag- ging, handover and commissioning into the FM function (Soft Landings) • Managing defects, latent defects, and design/operational issues post comple- tion • Ensuring a system and process of post project evaluation and continuous im- provement • Managing the strategic capital asset data set; advising on priorities and capital lia- bilities to best manage and prioritise rein- vestment programmes and grant focussed income; providing space planning services and advice • To lead environmental sustainability and other initiatives on behalf of the department and organisation to achieve the programme and outcomes defined • Ensure all procurement is undertaken in line with policy and value for money is achieved at all times, with maximised opportunity tak- en through bulked up procurement. • Manage all contracts/professional term ap- pointments in accordance with the contract and progressive, high quality partnership working to achieve a consistent high quality service provision, aligned to our service level agreements (SLAs), challenging and support- ing high performance. • Establish an operating manual/set of proce- dural driven processes that achieve a consist- ent high quality of operation and profiled risk • Develop key relationships with senior lead- ers, establishing trust and openness as a basis with proactive open reporting of per- formance on a regular frequency • Support leaders and other staff in all estates functions and operations • To take a strategic lead on sustianability • To lead on quality assurance, audit and achieving designated accreditations includ- ing ISO14001 • Complete all activities and operations in
accordance with all mandatory, statutory and directed standards, together with Acts of Parliament, Statutory Regulations, and policy given regulations and standards • Ensure all activities always achieve a high quality of works and a direction of travel to include the following: • Only enhance the student and staff expe- rience • Improve the condition of the estate in the long term • Improve fire separation, compartmenta- tion and detection • Improve the acoustic separation between spaces • Contribute to reducing our carbon reduc- tion • Improve security • Ensure all contractors and services providers attending sites are inducted, managed and monitored in accordance with statutory re- quirements, policy and procedural standards, together with safeguarding and health and safety requirements • To be a lead contact for out of hours emer- gencies to manage an appropriate response and plan of emergency out of hours actions to quickly re-establish a safe, secure and operational environment GENERAL The particular duties and responsibilities at- tached to posts may vary from time to time without changing the general character of the duties or the level of responsibility entailed. All employees are required to undertake the follow- ing general duties. • Carrying out such other duties as may be reasonably requested by the Line Manager, or any Senior Manager • Compliance with Health and Safety Policy, procedures and risk assessments • Sharing in the commitment to safeguard- ing and promoting the welfare of children, young people and vulnerable adults • Awareness of the Equality and Diversity Policy and targets, and actively promoting equality of opportunity • Complete mandatory training timely
Job Description for:
Assistant Director: Capital & Strategic
Grade: Hours:
SP 55-60
Full time - 37 hours per week
Out of hours on call responder on rota attendance
Responsible to:
Group Director of Estates
Site:
All Sites
Significant Relationships
Other members of Estates Department, Senior Leaders, Staff, Visitors and 3rd party Consultants and Contractors
MAIN PURPOSE OF THE JOB: • To deliver the estates strategy; operational plans; and departmental targets and objec- tives as a senior leader with collective re- sponsibility for our service • Develop a range of policies; procedures and operating processes to achieve a consistent high quality at all times • To lead, coordinate and deliver strategic capital planning, projects and procurement on behalf of the department to a consist- ently high professional standard on time, within agreed budgets and with high levels of customer satisfaction and to other agreed targets • To deliver the full range of estates services across the Education Group including Col- leges and Academies including Projects & Procurement; Facilities Management; Cam- pus Support; Reprographics; and associated activities • To achieve consistently high levels of cus- tomer satisfaction; project delivery to agreed outcomes and deliverables; support statu- tory compliance; and overall performance at and above the departmental services level agreements and other targets set • Establish, maintain and continuously improve systems of operation to reduce duplication; improve efficiency; and provide up to date data to support operational dashboard re- porting and business intelligence • Establish and lead a team of highly motivat- ed staff, with a shared collective responsibil- ity and high focus on customer satisfaction, delivery, and performance at and above the departmental services level agreements and other targets • To create and manage successful and pos- itive relationships with key staff and 3rd parties to support delivery
• To act and administer our service in full com- pliance with all policy, departmental proce- dures and operating practice and statutory requirements • To act in a highly professional and diligent manner at all times KEY RESPONSIBILITIES: • To deputise for the Group Director of Estates as required and other senior estates leaders • To positively represent the estates depart- ment in internal forums, groups, governance committees and leadership meetings • To line manage designated staff in line with policy and ensure staff in secondary lines management staff are well line managed both with a common consistency; support and mentor staff through their personal development and career journey, ensuring all complete mandatory and developmental training to sustain suitable levels of technical competence • To lead, coordinate and manage the profes- sional delivery of all strategic capital plan- ning, projects and procurement on behalf of the department including: • Being responsible and accountable • Providing and coordinating good profes- sional advice • Acting with integrity and diligence at all times • Optimising opportunities for grant fund- ing through bids • Appointing, coordinating and managing professional advisors when needed • Ensuring accurate and detailed project briefs are established and remain the project deliverables • Managing curriculum leaders expecta- tions and changing requirements • Appointing and managing contractors
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