Registrar (Senior Boys’ School)
Candidate Information Pack
Welcome
St James’ Independent Schools Trust comprises of three, fee-paying institutions for children aged 4 to 18 years old. The Preparatory School (incorporating a Nursery) and Senior Girls’ School are centrally located together in West London, close to Hammersmith and Kensington Olympia, whilst the Senior Boys’ School is located in Ashford, Surrey. The schools provide the ideal environment for nurturing and enriching the intellectual, emotional and spiritual development of our pupils; and in doing so create the perfect settings for academic excellence. Our teachers have outstanding subject knowledge and give their time generously to support the well-being and development of their pupils. We all enjoy the stimulating and positive atmosphere, characterised with generosity, kindness, mindfulness and mutual respect, where every member of the St James community is truly valued. I wish you good luck with your application.
Contents
Welcome to St James Schools
03
William Wyatt Chief Operating Officer
About Us
04
Job Description
06
Person Specification
09
The Application Process
10
About Us
Pupils at St James are not selected solely on their academic ability; strength of character and future potential are also of equal significance. Over the past five years we have achieved a 100% pass rate in both GCSE and A Level examinations with more than 90% of pupils achieving the top grades. The list of universities that our senior boys join makes for impressive reading. Our Senior Boys’ School is located in a beautiful 32 acre site in Ashford Surrey, which provides space for our students to pursue arts, drama and sport. It also allows our extensive extra-curricular activities to take place, these include: Cadets, The Duke of Edinburgh Award Scheme, Sailing Club, Mountain Biking, Climbing, Kayaking, to name but a few. St James Senior Boys’ School is one of the leading boys secondary schools in the country, where stillness, calm reflection and happiness create a remarkable atmosphere for learning and living.
St James School was founded in January 1975. It was inspired by the desire of a number of parents who wanted to offer their own children and the children of future generations a different education to that available at the time. These parents were philosophically inclined and had come to value the importance of an education which provided spiritual enrichment as well as what could be described as the best of a traditional English education; a rigorous education steeped in the classical tradition and offering the best of artistic and academic culture. The aim was that the doors of the school should be open to all children and fees should be kept as low as possible in order to avoid having to turn people away for financial reasons. Our approach to academic study begins with the understanding that within every boy there is a brilliance and perfection waiting to be uncovered.
Job Description Registrar
Senior Boys’ Headmaster & Head of Marketing 8.00am until 4.30pm, Monday - Friday full time, all year round.
with current pupils, manage the prospective database, shadow data, track leavers and records of notice, assist with the rollover. • Answer all admissions enquiries and handle all prospective parent communications. Including exam arrangements, scholarships, marketing emails. Induction for all new pupils, parent joining information, forms, houses and induction events and collate GCSE options for Y9 pupils. • Liaise with SEN department on all SEN candidates gathering reports and information, dealing with all parent communications. • Liaison with fees secretary on termly billing, queries, leavers and new joiners. • Provide SMT, Head of Marketing and Governors with accurate pupils forecasts quarterly, admissions and competitor analysis. Termly governors reports and analysis on admissions. Admissions Events • Organise with the Marketing and Events Executive all admissions events – open day, school tours, entrance exams, interviews and arrange private tours and visits, scholarship assessment days. Assist events staff where needed at busy times. • Manage all feeder school events: Attend and represent the Senior Boys School at senior school fairs (approx. 8-10 per year some weekends required). Organise transitional events for St James Prep plus other feeder school activities/ experience days with the Marketing team throughout the admissions cycle
• To deal with any queries or complaints related to uniform; • To arrange for the uniform supplier to come to the School for prospective and existing families to purchase new uniform (usually once in the Summer Term); • To maintain and update the uniform list and despatch it to current and prospective parents together with the store’s uniform booklet. Parent communications • Approve all school emails via schoolpost. Manage the school email systems, staff training on these platforms. School Buses • All administration relating to buses, parent communication, booking forms, termly billing, queries. • Keeping up to date registers for all routes and liaison with estates manager/bursar over routes and drivers. General • To behave in an appropriate and professional manner at all times. • To manage the admissions process. • To maintain uniform liaison between suppliers and parents. • To create and maintain pupil files. • To attend meetings as appropriate; • To assist at Speech Day with meeting and greeting guests.
Line Manager:
Working Hours:
Key Aims of Post The key remit of the role is to manage, coordinate and implement organisation and delivery of the admissions process to St James Senior Boys’ School, driving brand awareness and building on the considerable reputation and success of the school reflected by its unique philosophy, values and ethos. The post holder will be committed to ensuring the highest possible standards of organisation, presentation and delivery of the admissions process. To be continually committed to promoting the School and sustain and grow pupil numbers through the highest possible standards of administration and organisation, particularly with feeder schools, prospective parents and their sons.
You will be a key member of the Marketing, Admissions and Events (MAE) team.
Specific Responsibilities Admissions Management
• Manage coordinate and facilitate all student admissions for the school, including managing applications, conducting school tours, and coordinating assessments where necessary for pupil recruitment at 11+, 13+, 16+ and occasional places. • Maintaining student records, enrolment data, and other administrative documents including references, exams, interviews, offers, scholarships, bursaries and late applications. Managing pupil numbers and acceptances. • Using relevant software applications and databases to manage student information and generate reports. Keep MIS systems up to date
School Uniform • To liaise with uniform suppliers about the
School’s, uniform requirements and suggestions managing the relationship with the supplier for the senior boys school.
Qualifications Essential
Personal Skills Essential • Have a strong sales ethos and have a strong focus on targets. • Have a ‘hands-on’ attitude and ability to contribute positively to a team environment, share knowledge and resources, and provide assistance as needed. • Exceptional organisational and time management skills to handle multiple tasks simultaneously, prioritize responsibilities, and meet deadlines. • Ability to maintain confidentiality and handle sensitive information with discretion. • Friendly, well-presented and welcoming to prospective parents with the ability to handle inquiries, concerns, in a courteous and efficient manner. Desirable • Flexibility to adapt to changing priorities, handle unexpected situations, and work effectively under pressure. Communication Skills Essential • Excellent verbal and written communication skills, including the ability to effectively interact with a wide range of stakeholders: prospective families, our
students, parents, staff. • Strong interpersonal skills to establish rapport and maintain positive relationships with various individuals both in and outside of the school community. • Active listening skills to understand and address the needs and concerns of the prospective students and their parents. Desirable • Strong problem-solving abilities to address issues related to enrolment, scheduling, records, and other administrative matters. Post holder outcomes: Alongside the school marketing and events executives, the post holder will be a natural, strong brand ambassadors for St James Schools will be warm and welcoming individual. They will understand how important a role they play in making sure that every brand touch point for St James Schools is succinct, unified and underpinned in the schools’ values and ethos. They will naturally pride themselves in working closely with the Head of Marketing to ensure that the data and insights from the admissions function supports and informs the school brand and marketing strategy and school development plans.
• A bachelor’s degree in a relevant field such as education, business administration, or a related discipline.
Desirable • AMICS Certificate in Admissions Management.
Experience Essential • Can demonstrate previous experience of working within a demanding customer service environment, • And or has previous experience working in a school or educational institution, preferably in a registrar or admissions-related role. Desirable: • Familiarity with the independent school sector and its unique characteristics. • Knowledge of admissions processes and procedures in the independent school sector. • Understanding of enrolment management principles and strategies to support the school’s recruitment and retention goals.
Person Specification
Application Process The Management Recruitment Group has been retained as our exclusive advisor for this appointment and any third party or direct applications will be forwarded to them. For a confidential discussion and/ or the full job description, please contact:
To apply, please send your application consisting of a CV and supporting statement to Melanie Pye.
Closing date for applications: Sunday 18th June 2023
First Stage Interviews: w/c 26th June 2023
Melanie Pye melanie.pye@mrgpeople.co.uk 07530 734 568 Eshe Muhammad eshe.muhammad@mrgpeople.co.uk 07355 093 391
St James Schools is committed to safeguarding and promoting the welfare of its pupils and expects all employees to share this commitment. All employees must be willing to undergo child protection training and screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.
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