Job Description Registrar
Senior Boys’ Headmaster & Head of Marketing 8.00am until 4.30pm, Monday - Friday full time, all year round.
with current pupils, manage the prospective database, shadow data, track leavers and records of notice, assist with the rollover. • Answer all admissions enquiries and handle all prospective parent communications. Including exam arrangements, scholarships, marketing emails. Induction for all new pupils, parent joining information, forms, houses and induction events and collate GCSE options for Y9 pupils. • Liaise with SEN department on all SEN candidates gathering reports and information, dealing with all parent communications. • Liaison with fees secretary on termly billing, queries, leavers and new joiners. • Provide SMT, Head of Marketing and Governors with accurate pupils forecasts quarterly, admissions and competitor analysis. Termly governors reports and analysis on admissions. Admissions Events • Organise with the Marketing and Events Executive all admissions events – open day, school tours, entrance exams, interviews and arrange private tours and visits, scholarship assessment days. Assist events staff where needed at busy times. • Manage all feeder school events: Attend and represent the Senior Boys School at senior school fairs (approx. 8-10 per year some weekends required). Organise transitional events for St James Prep plus other feeder school activities/ experience days with the Marketing team throughout the admissions cycle
• To deal with any queries or complaints related to uniform; • To arrange for the uniform supplier to come to the School for prospective and existing families to purchase new uniform (usually once in the Summer Term); • To maintain and update the uniform list and despatch it to current and prospective parents together with the store’s uniform booklet. Parent communications • Approve all school emails via schoolpost. Manage the school email systems, staff training on these platforms. School Buses • All administration relating to buses, parent communication, booking forms, termly billing, queries. • Keeping up to date registers for all routes and liaison with estates manager/bursar over routes and drivers. General • To behave in an appropriate and professional manner at all times. • To manage the admissions process. • To maintain uniform liaison between suppliers and parents. • To create and maintain pupil files. • To attend meetings as appropriate; • To assist at Speech Day with meeting and greeting guests.
Line Manager:
Working Hours:
Key Aims of Post The key remit of the role is to manage, coordinate and implement organisation and delivery of the admissions process to St James Senior Boys’ School, driving brand awareness and building on the considerable reputation and success of the school reflected by its unique philosophy, values and ethos. The post holder will be committed to ensuring the highest possible standards of organisation, presentation and delivery of the admissions process. To be continually committed to promoting the School and sustain and grow pupil numbers through the highest possible standards of administration and organisation, particularly with feeder schools, prospective parents and their sons.
You will be a key member of the Marketing, Admissions and Events (MAE) team.
Specific Responsibilities Admissions Management
• Manage coordinate and facilitate all student admissions for the school, including managing applications, conducting school tours, and coordinating assessments where necessary for pupil recruitment at 11+, 13+, 16+ and occasional places. • Maintaining student records, enrolment data, and other administrative documents including references, exams, interviews, offers, scholarships, bursaries and late applications. Managing pupil numbers and acceptances. • Using relevant software applications and databases to manage student information and generate reports. Keep MIS systems up to date
School Uniform • To liaise with uniform suppliers about the
School’s, uniform requirements and suggestions managing the relationship with the supplier for the senior boys school.
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