Hiring Manager Guide to Recruitment
What proof of ID do candidates need to provide British or Irish Citizen If your candidate is a British or Irish citizen, they can prove their right to work in the UK with either of the following: • a British passport (can be current or expired) • an Irish passport or passport card (can be current or expired) Note: UK driving licences must not be accepted If they do not have a passport or passport card, they can prove their right to work with one of the following: They must also provide an official letter or document from a previous employer or a government agency. For example, this could be a letter from HM Revenue and Customs (HMRC), the Department for Work and Pensions (DWP) or the Social Security Agency in Northern Ireland. The letter must show their name and National Insurance number. Not a British or Irish Citizen If your candidate is not a British or Irish citizen, they can prove their right to work with: • a share code – they apply for a share code online • their immigration documents If they present a letter from the Home Office confirming an extension to an expired visa/permit is under consideration this is NOT sufficient proof of Right to Work. Their right to work should be checked by the online Employer Checking Service. Cannot prove their right to work If they’re not a British or Irish citizen, you can check if they can work with the employer checking service. The most common mistakes people make are: • Incomplete address / incorrect proof of address / employment history • Incorrect proof of identity (ID) • a UK birth or adoption certificate • an Irish birth or adoption certificate • a certificate of registration or naturalisation as a British citizen
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