ENERGY
MANAGER
CANDIDATE INFORMATION PACK
01 EXECUTIVE SUMMARY
UAL is a hotbed of creativity, innovation and invention across the knowledge economy. Drawing together six Colleges with international reputations in art, design, fashion, communication and performing arts, UAL is a fundamental part of the UK’s creative ecology. Ranked second in the word for Art and Design in the 2022 QS World University Ranking, UAL is hugely international, with a reputation that attracts over 22,000 students from 130 countries, creating a vibrant, multi-cultural community environment. Now is an exciting time to be joining UAL to take up this role. Following the creation of the UAL Strategy 2022-2032, a 10-year Estates Strategy has been developed. In the next decade we aim to complete the delivery of two major developments for London College of Fashion and London College of Communication (including a new hub for University Services), thus rehousing circa 50% of the UAL population over the period. We will embark on a period of estate consolidation ensuring that the UAL estate is fit for purpose, sustainable and provides world- class facilities and experience to our students, staff and partners.
Allies & Morrison
SUMMARY 02 ABOUT UAL 03
01 EXECUTIVE
04 UAL ESTATES STRATEGY
UAL STRATEGY 2022 – 2032
05 THE ROLE 06
07
WORKING AT UAL
APPLICATION PROCESS
02 ABOUT UAL University of the Arts London offers an extensive range of courses in art, design, fashion, communication and performing arts. UAL is ranked second in the world for Art and Design in the 2022 QS World University Ranking. The University is made up of 6 renowned Colleges: • Camberwell College of Arts • Central Saint Martins • Chelsea College of Arts • London College of Communication
• London College of Fashion • Wimbledon College of Arts Everyone’s identity matters
UAL is home to a diverse body of over 22,000 students from 130 countries. We are proud of our international student and staff community and we are committed to ensuring that the University offers an inclusive and supportive environment.
John Sturrock
THE WORLD NEEDS CREATIVITY Since our last strategy, the world has changed. To deliver our social purpose and to meet the needs and expectations of our staff and stu - dents, we need to change, too. We believe the world needs creativ- ity. This strategy shows how we will bring creativity to the world. Three guiding policies We identified the challenges and op - portunities that are most important to UAL and its future. The guiding policies are our response to each of To give our students the education they need to flourish in a changing world. GUIDING POLICY 2 To bring a high-quality creative ed- ucation to more students than ever before. GUIDING POLICY 3 To change the world through our creative endeavour. these issues in turn. GUIDING POLICY 1 UAL STRATEGY 2022 – 2032 03
Further information on the UAL Strategy 2022 – 2032 is available for you to view at: https://www.arts.ac.uk/ about-ual/strategy-and-gov- ernance/strategy
UAL ESTATES STRATEGY 04
Allies & Morrison
This Estates Strategy is created for the period from 2022 to 2032, coincidental to and supporting of the UAL Strategy launched by the President and Vice Chancellor and his Executive Board in March 2022. It sits alongside other enabling strategies for finance, people and digital. Within this 10 year period we aim to complete the delivery of two major developments for LCF (2023) and LCC/ University Services (2027) thus rehousing circa 50% of the UAL population over the period. We will be disposing of surplus properties to raise the capital receipts to contribute to the funding of these developments. We plan to further rationalise the estate to replace buildings that are restrictive in accessibility and efficiency. We will continue to mould the University’s residential estate to provide for the needs of our students.We will look to increase the number of beds offered near to our new campus locations.
Whilst the backlog of maintenance legacies should reduce as we dispose of our obsolete buildings, we must maintain the existing LCC estate to avoid infrastructure failures up to 2027. We will address this need with a separate, targeted campaign of improvements. During the period of this Strategy, we will also need to consider the long term approach to the Chelsea campus. Our Facilities services will be adapted to suit the changing estate and the way in which we ensure security and effective back of house services. Finally, but very importantly, we must maintain our focus on reducing the absolute carbon footprint, despite likely challenges with longer operational daytime usage to maintain our trajectory to hit our target of net zero scope 1 + 2 emissions by 2030. The timing of this new strategy comes at an important and opportunistic time in the rationalisation and development of the estate that was initiated and developed in the previous 10 year strategy.
The significant capital development opportunities identified in that strategy and consequential disposal opportunities have progressed largely on proposed timelines. Progress in our sustainability credentials, improvements in the condition of the estate, in our facilities management and our retail, catering and halls services have improved steadily over this period. This has created a robust platform from which students and staff can live and work in safe environments with effective support structures in place and had the capability of handling the significant challenges of the pandemic. This strategy continues the work of rationalising the estate and enhancing or creating places to live, learn and work that will meet pedagogical requirements as they change, enabling new and existing businesses to evolve and flourish in high quality environments.
In a digital age we understand that estates environments must be adaptive, flexible and attractive for the physical contact elements of university life whether it is places to live, for learning/teaching, research, knowledge exchange, management or administration. We are committed to engendering inclusivity in all our operations and in the design of our physical estate. We see fair terms and conditions of contracted staff and exceeding University BAME staffing targets as a minimum requirement. Though our EDI initiatives and Inclusive Design standards we aim to be at the forefront of designing and operating a University estate fit for all whilst also engendering a strong social purpose.
Job Title 05 Accountable to
Energy Manager Professional Service Operations
• Advise on legislative compliance for utility, energy, and carbon related matters, including horizon scanning for possible legislative changes. Manage the University’s responsibilities under the Energy Performance of Buildings Directive including the provision of Display Energy Certificates, Energy Performance Certificates, including managing relationships and compliance with external bodies and partner organisations. • Oversight and lead on the short-, medium-, and long-term approach to energy management risk strategy. To be the University’s leading specialist on energy management and purchasing, advising and guiding Estates and Facilities technical teams and the University Executive as and when required. • Lead on energy procurement matters including providing advice to the Head of Procurement and executive decision makers about utility procurement. • Responsible for managing a multi-million-pound utility budget including regularly reporting to the Associate Director (Sustainable Operations) and the Finance Business Partner on spend against budget. Apply specialist knowledge and skills to provide energy and water annual budgets, quarterly forecasting, and ad hoc cost and consumption data for specific scenarios. Ensure bills are validated and errors rectified. • Responsible for carbon/energy reporting both internally and externally, including for consideration at board level, legislative compliance, HESA EMR, the Annual Environmental Report, and freedom of information requests. The role requires the use of expertise to model potential future costs and consumption, set baseline and targets, develop benchmarking, and monitor KPIs to assist with executive decision making. The Energy Manager is expected to innovate, improving reporting capabilities using new tools as they become available and collaborate with colleagues across the organisation to improve data driven decision making. Management responsibilities • Manage the Energy and Data Officer, working together to improve utilities management, identify
utilities savings and improve carbon data capture to support our net zero carbon targets and environmental reporting. Key working relationships • Director of Estates • Associate Director (Facilities Management) • Associate Director (Estate Development) • Programme Director (Major Capital Projects) • Chief Social Purpose Officer • Social Purpose Lab • SALIX • Kings Cross Knowledge Quarter • LLDC • Energy Purchasing Consortia and Suppliers General duties • These duties below are in addition to the duties and responsibilities listed above: • Perform duties and tasks consistent within the scope and grade of your role as reasonably may be expected and assigned to you from anywhere within the university. • Undertake health and safety duties and responsibilities appropriate to the role. • Work in accordance with the University’s Staff Charter and Dignity at Work Policy and anti- racism plans, promoting equality diversity and inclusion in your work. • Undertake continuous personal and professional development, and to support it for any staff you manage through effective use of the University’s Planning, Review and Appraisal (PRA) scheme and staff development opportunities. • Make full use of all information and communication technologies to meet the requirements of the role and to promote organisational effectiveness. • Conduct all financial matters associated with the role in accordance with the University’s policies and procedures, as laid down in the Financial Regulations. • Contribute to the University’s Climate Action Plan and Social Purpose Strategy which sets out our principles, commitments and goals towards climate justice and our socio-environmental purpose.
the Facilities Managers to ensure buildings are well-controlled and obtaining regular reports on alterations made to the system. Lead on utilities data capture and sub-metering, energy management system functionality, and ensure that data is exported to other appropriate systems. • Lead on the implementation of Energy Management software. Working with communications colleagues to develop public dashboards for each of UAL’s buildings and working with building Facilities Management teams to develop appropriate dashboards for their use. Work with Facilities Management to integrate alerts from the EMS with UAL’s CAFM system. • Communicate complex data and ideas across the organisation and to board level to inform decision making for the future development of UAL about utilities, energy, and carbon. The role will also advise communications colleagues about energy and carbon reduction communication campaigns and engagements. • Lead on UAL’s ISO50001 accreditation. Work with the Sustainability Team to conduct energy audits and desk top data analysis using the energy management system and building management systems (BMS), identifying, developing and delivering opportunities to minimise energy and water use and carbon emissions. Use skills and knowledge to prioritise project delivery, collaborating with Estates colleagues to solve energy and water-related problems, develop specifications, project briefs, and tendering documents. • Provide technical advice on utilities, energy, and carbon for refurbishment and new build projects. Develop and deliver measurement and verification plans for projects for robust quantification of project benefits. • Work with the Associate Director (Sustainable Operations) to write business cases and calculate the kWh, tCO2e and cost/ benefits for energy and carbon reduction projects and providing calculations to colleagues for projects with an energy/carbon reduction element. Work with Associate Director (Sustainable Operations) on applications for grant funding.
Department/Team Estates Accountable to
Associate Director (Sustainable Operations) Fixed Term - 14 months
Contract Length Weeks per year
52
Competitive
Salary Location
Hybrid – CSM King’s Cross/Home
Grade 6
Grade
Purpose of Role The Energy Manager has responsibility for developing and delivering on University of the Arts London (UAL)’s approach to utility, energy, and carbon management. The role focuses on improving building energy and water performance, developing and delivering energy and water projects, managing utilities suppliers, and delivering UAL’s operations net zero strategy for achieving whole organisation net zero carbon by 2030. To inform decision making on utility, energy, and carbon issues the Energy Manager will produce well-written and researched briefings and reports for the executive team. The role will also involve developing policies, practices, and projects that are in line with local, national, and global best practice. The role works within the Estates Team and reports into the Associate Director (Sustainable Operations), supporting the delivery of the University’s wider environmental agenda and strategy. Key duties and responsibilities • Lead utility management and carbon emissions reduction activity across our sites, working with colleagues and other stakeholders to embed and realise net zero carbon targets across the organisation, including the delivery of the net zero carbon operations strategy. • Lead the monitoring of building energy performance and identify issues that impact on utility consumption, working closely with
PERSON SPECIFICATION
Communication Skills • Excellent communication skills with the ability to communicate effectively both verbally and in writing with internal and external stakeholders with particular experience of communicating about climate change and carbon reduction. • Communicates effectively orally and in writing adapting the message for a diverse audience in an inclusive and accessible way. Leadership and Management • Motivates and leads a team effectively, setting clear objectives to manage performance. Professional Practice • Contributes to advancing professional practice in energy management and climate change. Planning and managing resources • Plans, prioritises and manages resources effectively to achieve long term objectives. Teamwork • Builds effective teams, networks or communities of practice and fosters constructive cross team collaboration by promoting the values of equality, diversity and inclusion. Student experience or customer service • Contributes to improving or adapting provision to improve the student experience or customer service. Creativity, Innovation and Problem Solving • Suggests practical solutions to new or unique problems.
Experience, knowledge and qualifications • Chartered Energy Manager or working towards accreditation as a Chartered Energy Manager. Completed Level 2 Energy Manager qualification or working towards completion of Level 2 Energy Manager. OR have relevant experience in a similar role in a large organisation. • Professional membership of the Energy Institute, CIBSE or another recognised body. • Understanding of non-domestic building services and how to optimise operation for carbon reduction and energy efficiency. • Experience of carbon management best practice and implementation in a large organisation. Understanding of energy and carbon legislation. • Highly numerate with excellent IT skills – experience of budgeting, performing energy saving calculations, measuring and verifying energy savings. Experience of writing compelling business cases and reports. • Experience of conducting procurements. • Ability to think strategically and innovate. Ability to work under pressure and to tight deadlines. • Personal commitment to carbon reduction and energy awareness. Be a positive role model and advocate for low carbon lifestyles. • Must be able to work as part of a team as well as autonomously. Desirable criteria: • Experience of working in a similar role in the Higher Education or other Public Sector organisation. • Experience of writing funding bids and securing external funding opportunities. • Knowledge and experience of available funding for carbon reduction and energy reduction projects.
Allies & Morrison
Ana Blumenkron
06 WORKING AT UAL
Our staff have access to a range of benefits, which recognise and reward their contributions – includ- ing: Generous annual leave Employees at UAL enjoy a generous annual leave allowance on top of bank holidays. The FTE leave entitlement for this role will be 34 days per annum. Flexible working UAL are committed to supporting our employees in achieving a healthy work life balance by offering flexible working arrangements that enables them to balance the needs of their work life with other priorities. Local Government Pension Scheme (LGPS) In this role you will have the opportunity to join the LGPS and UAL will make substantial contributions
to your pension. Your contribution will be depend- ent on your pensionable pay. Free places on UAL Short Courses We offer UAL staff the opportunity to attend certain short courses free of charge if undersubscribed, subject to availability. Find out more about our We offer generous maternity, paternity and adop - tion leave packages, which are more favourable than statutory requirements after a qualifying pe- riod. Interest-free season ticket loan Interest-free loans are available to help staff buy an annual season ticket for their journey to and from work. This includes rail, London Underground, bus or other season tickets. range of short-courses. Family-friendly policies
all employees at UAL. It is available 24 hours a day, 7 days a week, covering any issues that may be affecting you. Staff development We aim to do everything we can to support your personal and professional development and offer a range of courses and opportunities to nurture this, e.g. coaching and mentoring, part-funded further study.
Well-being • Employees can benefit from corporate rates at a number of gyms and fitness centres across London. • If you use a computer at work you are eligible for a free eye test plus a discount on glasses via Specsavers. • Discounts on private healthcare insurance with Bupa Eduhealth Scheme or Universities and Colleges Personal Healthcare Scheme. • A Cycle to Work scheme can enable you to pur- chase a bike via salary sacrifice – saving on tax and paying for it in monthly instalments deduct- ed from your pay. • A supportive sick pay scheme for those tmes when you’re ill and access to a specialist occu- pational health service. • Confidential Care is a counselling and adviso - ry service available online or over the phone to
07 APPLICATION PROCESS
For a confidential discussion to learn more about the role and opportunity please contact UAL’s appointed recruitment partner Hannah Searle of The Management Recruitment Group. Hannah Searle | Senior Practice Manager
hannah.searle@mrgglobal.com 07966 827413 | 020 3962 9900
Applications should consist of a CV and covering letter and should be sent to: hannah.searle@mrgglobal.com
Closing date for applications is Monday 27th May 2024. We are committed to our social purpose and our UAL Strategy 2022 - 2032 which sets out our commitment to promote equality, diversity and inclusion for all staff. You can learn more at Our culture.
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