b. By posting to a website and including the corresponding website address on the ballot together with the phrase in at least 12-point font: “The rules governing this election may be found here: …” 22. The voting period for elections shall commence when the notice of the meeting and/or ballots have been mailed/ delivered to all Members and shall terminate as stated in the notice and/or ballot or as determined by the Inspector(s) of Elections, consistent with the Governing Documents. 23. After the notice referenced in Section 20 has been distributed, the Board will hold a forum to allow the Members to meet and ask questions of the candidates. For all other ballot measures that are required to be submitted to the membership pursuant to Civil Code Section 5100(a) and that are unrelated to Board elections, the Association shall hold a town hall meeting prior to the date that ballots are sent to the membership. 24. The form and content of election materials, i.e., secret written ballot, envelopes, proxies, etc., shall conform to the requirements of the Civil Code. 25. No Member shall be denied a ballot, unless the Board adopts the voting cut-off date and an individual was not a Member of Record as of that date. a. No person who holds a valid general power of attorney for a Member shall be denied a ballot, if requested. b. A ballot cast by a person who holds a valid general power of attorney for a Member shall be counted if received timely by the Inspector(s) of Elections. 26. Once a ballot has been received by the Inspector(s) of Elections, it shall be irrevocable. If proxies are allowed and a Member submits both a proxy and a ballot to the Inspector(s) of Elections, the ballot will supersede the proxy. 27. The authenticity, validity and effect of proxies submitted by Members shall be determined by the Inspector(s) of Elections, consistent with the Association’s Governing Documents and California law. 28. Proxies may not be used in lieu of a ballot. Proxies may be revoked by the Member prior to receipt of the ballot by the Inspector(s) of Elections. 29. Votes shall be counted and tabulated by the Inspector(s) of Elections or their designee(s) in an open area at a properly noticed open meeting of the Board or Members. Any candidate or other Member may witness the counting and tabulation of the votes. To ensure anonymity of the voting, Members must stand at least five (5) feet away from the Inspector(s) of Elections or their designee(s) during the tabulation process. Members are prohibited from speaking to the Inspector(s) of Elections or their designee(s) during the tabulation process or interrupting the tabulation process in any way. 30. Notice of the tabulated results of the election shall be provided to the Members (by general delivery) within fifteen (15) days of the election. 31. Ballots, signed voter envelopes, the voter list, proxies, and the candidate registration list shall be retained in the custody of the Inspector(s) of Elections or at a location designated by the
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