1. Owners may reserve the Multi-Purpose Room in the Owner’s Lounge, the East Room at La Palma, and the West Room and Pergola at El Saguaro for one-time private events for a non- refundable fee of $25.00 (which includes set-up and take-down) through the Activities Office. Additional provisions apply to the reservation of these rooms as follows: 1. One-time private event room reservations will be held once payment of the non- refundable $25 fee is received by the Activities Office. 2. Room reservations may be made no more than 60 days in advance of the event without special approval by the General Manager. 3. No room reservation fee is required for activities that are open to all owners and listed on the Activities Calendar and rooms designated for these events are not available for private one-time events. 4. No room reservation fee is required for continuous, weekly, ongoing gatherings for game-playing or other purposes except that the owner/organizer should be prepared to make alternative arrangements if the room is reserved for a one-time private event made at least five days in advance of the event. NOTE: One-time events reserved for $25.00 supersede unpaid reservations. 5. To ensure room availability and to allow sufficient notification to the owner/organizer of a weekly event, room reservations for a one-time private event must be made at least five days in advance of the event. 6. The Activities Department will notify the owner/organizer of a weekly booking immediately upon acceptance of a reservation for a one-time event that would interfere with their weekly booking. Owners may reserve the Ballroom at either La Palma or El Saguaro through the Activities Office under the following guidelines: 7. Category One events (where the majority of attendees are ORPS owners) – Payment of a Room Rental Fee of $50.00 which includes set-up and tear-down. 8. Category Two events (where more than 50% of attendees are non-OPS owners) – Payment of a Room Rental Fee of $350 plus charges for Security. One additional Security Officer is required for every 50 people attending paid at the current hourly rate with a four (4) hour minimum per officer. 9. Room reservations may be made no more than 60 days in advance of the event without special approval by the General Manager.
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