• assessing your skills, qualifications, and suitability for the role; • deciding whether to enter into a contract of employment with you; • carrying out background and reference checks, where applicable; • communicating with you about the recruitment process; and • keeping records related to our hiring processes. In each of the above cases, the legitimate interest is to allow candidates to apply for a role at Newton and to ensure that we employ suitable candidates.
SPECIAL CATEGORIES OF PERSONAL DATA AND CRIMINAL CONVICTIONS
”Special categories” of personal data require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal data. We may process special categories of personal data in the following circumstances: • where we need to carry out our legal obligations ; • where it is needed to assess your working capacity on health grounds, subject to appropriate confidentiality safeguards; • where it is needed in relation to legal claim • where it is needed to protect your interests (or someone else’s interests) and you are not capable of giving your consent; or • where you have already made the information public. We will use your particularly sensitive personal data in the following ways: • we will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during a test or interview ; and • we will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.
INFORMATION ABOUT CRIMINAL CONVICTIONS
We may use information relating to criminal convictions where relevant to the role you have applied /or where the law allows us to do so. For example, working in our public cluster may involve you being in contact with vulnerable adults and/or children. We therefore conduct enhanced DBS checks on all consultants before they start at Newton. We may also use information relating to criminal convictions where it is necessary in relation to legal claims, where it is necessary to protect your interests (or someone else’s interests) and
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INFOSEC-20 v3.2 Dated 03/03/2026
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