Employee Handbook
State & Local Policies
June 2025
State & Local Policies
California Policies Colorado Policies
Florida Policies Illinois Policies Indiana Policies Kentucky Policies Massachusetts Policies
Michigan Policies Missouri Policies
New Jersey Policies New York Policies Oregon Policies South Carolina Policies Vermont Policies Virginia Policies Washington Polices
CONTENTS
California Policies ............................................................................................................................. 10 Hiring And Orientation Policies ............................................................................................................................. 10 Communications Regarding Religious Or Political Matters........................................................................................ 10 EEO Statement And Nonharassment Policy.......................................................................................................................... 10 Accommodations For Victims Of Violence ...............................................................................................................................13 Drug And Alcohol Rehabilitation Accommodation........................................................................................................... 14 Benefits .......................................................................................................................................................................... 14 Reproductive Loss Leave...................................................................................................................................................................... 14 Civil Air Patrol Leave.................................................................................................................................................................................16 Bereavement Leave .................................................................................................................................................................................16 Disability Insurance ..................................................................................................................................................................................17 Paid Family Leave Insurance.............................................................................................................................................................18 Bone Marrow And Organ Donation Leave ...............................................................................................................................18 California Family Rights Act (CFRA) Leave ...............................................................................................................................18 Crime Victim Leave ................................................................................................................................................................................. 20 Jury Duty Leave ........................................................................................................................................................................................... 21 Leave For Victims Of Violence ...........................................................................................................................................................21 Military Spouse Leave............................................................................................................................................................................. 23 Paid Sick And Safe Leave (Accrual Method)........................................................................................................................... 23 San Diego Earned Sick Leave ...........................................................................................................................................................24 Pregnancy Disability Leave................................................................................................................................................................25 Voting Leave ................................................................................................................................................................................................. 27 Witness Leave .............................................................................................................................................................................................. 27 School Disciplinary Leave ....................................................................................................................................................................27 Wage And Hour Policies........................................................................................................................................... 28 Pay Period ......................................................................................................................................................................................................28 Workday/Workweek................................................................................................................................................................................28 Meal And Rest Periods ...........................................................................................................................................................................28 Travel Time Pay ..........................................................................................................................................................................................29 Overtime .......................................................................................................................................................................................................... 29 Accommodations For Nursing Mothers.....................................................................................................................................29 Wage Disclosure Protection ..............................................................................................................................................................30 San Francisco Accommodations For Nursing Mothers ...................................................................................................31 General Policies ........................................................................................................................................................... 32 Access To Personnel And Medical Records Files.................................................................................................................. 32 Whistleblower Protections .................................................................................................................................................................. 32 Safety And Loss Prevention .................................................................................................................................... 32 Indoor Heat Illness Prevention ......................................................................................................................................................... 32 COLORADO POLICIES .................................................................................................................... 34 Hiring And Orientation Policies .............................................................................................................................34 EEO Statement And Nonharassment Policy..........................................................................................................................34 Policy Against Workplace Harassment .....................................................................................................................................34 Benefits .......................................................................................................................................................................... 35 Paid Public Health Emergency Leave ........................................................................................................................................ 35 Paid Family And Medical Leave Insurance .............................................................................................................................36 Civil Air Patrol Leave................................................................................................................................................................................37 Domestic Violence Leave.....................................................................................................................................................................38 Family Care Leave ....................................................................................................................................................................................39 Jury Duty Leave ..........................................................................................................................................................................................39 Paid Sick Leave (Accrual Method) .................................................................................................................................................39
Voting Leave................................................................................................................................................................................................. 41 Wage And Hour Policies........................................................................................................................................... 41 Accommodations For Nursing Mothers..................................................................................................................................... 41 Colorado Overtime & Minimum Pay Standards (Comps) Order Notice............................................................... 41 Meal And Rest Periods ........................................................................................................................................................................... 41 Overtime ..........................................................................................................................................................................................................42 Pay Period ......................................................................................................................................................................................................42 Travel Time Pay ..........................................................................................................................................................................................42 Safety And Loss Prevention ....................................................................................................................................43 Colorado Workplace Public Health Rights Notice..............................................................................................................43 General Policies ...........................................................................................................................................................43 Access To Personnel And Medical Records Files..................................................................................................................43 Florida Policies ................................................................................................................................. 44 Hiring And Orientation Policies ............................................................................................................................ 44 EEO Statement And Nonharassment Policy......................................................................................................................... 44 Benefits ..........................................................................................................................................................................45 Civil Air Patrol Leave................................................................................................................................................................................45 Domestic/Sexual Violence Leave................................................................................................................................................... 46 Jury Duty Leave ......................................................................................................................................................................................... 47 Voting Leave................................................................................................................................................................................................ 47 Wage And Hour Policies...........................................................................................................................................47 Pay Period ..................................................................................................................................................................................................... 47 Meal And Rest Periods .......................................................................................................................................................................... 47 Travel Time Pay ......................................................................................................................................................................................... 48 Overtime......................................................................................................................................................................................................... 48 Accommodations For Nursing Mothers.................................................................................................................................... 48 General Policies .......................................................................................................................................................... 49 Access To Personnel And Medical Records Files................................................................................................................. 49 Illinois Policies .................................................................................................................................. 50 Hiring And Orientation Policies .............................................................................................................................50 Communications Regarding Religious Or Political Matters........................................................................................50 EEO Statement And Nonharassment Policy..........................................................................................................................50 Benefits .......................................................................................................................................................................... 53 Paid Leave (Accrual Method) ............................................................................................................................................................ 53 Election Judge Leave..............................................................................................................................................................................54 Civil Air Patrol Leave................................................................................................................................................................................54 Bereavement Leave ................................................................................................................................................................................ 55 Blood And Organ Donation Leave ................................................................................................................................................56 Leave For Victims Of Domestic, Sexual, Gender, Or Criminal Violence (Vessa Leave)...............................56 Interaction With The Family Bereavement Leave Act ....................................................................................................57 Family Military Leave..............................................................................................................................................................................58 Jury Duty Leave ..........................................................................................................................................................................................59 Voting Leave.................................................................................................................................................................................................59 Witness Leave .............................................................................................................................................................................................. 59 Wage And Hour Policies........................................................................................................................................... 59 One Day Rest In Seven ..........................................................................................................................................................................59 Pay Period ......................................................................................................................................................................................................59 Meal And Rest Periods ...........................................................................................................................................................................59 Travel Time Pay ......................................................................................................................................................................................... 60 Overtime......................................................................................................................................................................................................... 60
Accommodations For Nursing Mothers......................................................................................................................................61 General Policies ............................................................................................................................................................61 Access To Personnel And Medical Records Files...................................................................................................................61
Indiana Policies ................................................................................................................................ 63 Hiring And Orientation Policies ............................................................................................................................. 63 EEO Statement And Nonharassment Policy..........................................................................................................................63 Benefits ......................................................................................................................................................................... 64 Employment Protections For Mobile Support Unit Members.................................................................................... 64 Employment Protections For Civil Air Patrol Members.................................................................................................. 64 Court Attendance And Witness Leave .......................................................................................................................................65 Jury Duty Leave ..........................................................................................................................................................................................65 Military Family Leave..............................................................................................................................................................................65 Voting Leave.................................................................................................................................................................................................66 Wage And Hour Policies...........................................................................................................................................66 Pay Period ......................................................................................................................................................................................................66 Meal And Rest Periods ...........................................................................................................................................................................66 Travel Time Pay ..........................................................................................................................................................................................66 Overtime ..........................................................................................................................................................................................................67 Accommodations For Nursing Mothers.....................................................................................................................................67 General Policies ...........................................................................................................................................................68 Access To Personnel And Medical Records Files................................................................................................................. 68 Kentucky Policies ............................................................................................................................ 69 Hiring And Orientation Policies .............................................................................................................................69 EEO Statement And Nonharassment Policy..........................................................................................................................69 Benefits ..........................................................................................................................................................................70 Adoption Leave.......................................................................................................................................................................................... 70 Court Attendance Leave ..................................................................................................................................................................... 70 Election Officer Leave..............................................................................................................................................................................71 Jury Duty Leave ...........................................................................................................................................................................................71 Voting Leave .................................................................................................................................................................................................. 71 Wage And Hour Policies............................................................................................................................................71 Accommodations For Nursing Mothers......................................................................................................................................71 Meal And Rest Periods ...........................................................................................................................................................................72 Overtime .......................................................................................................................................................................................................... 72 Pay Period ......................................................................................................................................................................................................72 Travel Time Pay ..........................................................................................................................................................................................72 General Policies ........................................................................................................................................................... 73 Access To Personnel And Medical Records Files..................................................................................................................73 Massachusetts Policies ................................................................................................................. 74 Hiring And Orientation Policies .............................................................................................................................74 EEO Statement And Nonharassment Policy......................................................................................................................... 74 Pregnant Workers Fairness Act Notice ......................................................................................................................................76 Benefits .......................................................................................................................................................................... 76 Paid Family And Medical Leave......................................................................................................................................................76 Crime Victim And Witness Leave ...................................................................................................................................................78 Domestic Violence Leave.....................................................................................................................................................................78 Jury Duty Leave ..........................................................................................................................................................................................79
Paid Sick Leave (Accrual Method) .................................................................................................................................................79 Parental Leave ........................................................................................................................................................................................... 80 Small Necessities Leave .........................................................................................................................................................................81 Voting Leave..................................................................................................................................................................................................81 Wage And Hour Policies............................................................................................................................................81 Pay Period .......................................................................................................................................................................................................81 Meal And Rest Periods ............................................................................................................................................................................81 Travel Time Pay ..........................................................................................................................................................................................82 Overtime..........................................................................................................................................................................................................82 Accommodations For Nursing Mothers.....................................................................................................................................82 Wage Disclosure Protection ..............................................................................................................................................................83 General Policies ........................................................................................................................................................... 83 Access To Personnel And Medical Records Files..................................................................................................................83 Michigan Policies............................................................................................................................. 84 Hiring And Orientation Policies ............................................................................................................................ 84 EEO Statement And Nonharassment Policy......................................................................................................................... 84 Policy Against Workplace Harassment .................................................................................................................................... 84 Benefits .......................................................................................................................................................................... 85 Earned Sick Leave - Accrual Method ...........................................................................................................................................85 Employment Protections For Civil Air Patrol Members...................................................................................................87 Crime Victim Leave ..................................................................................................................................................................................87 Jury Duty Leave ......................................................................................................................................................................................... 88 Voting Leave................................................................................................................................................................................................ 88 Wage And Hour Policies...........................................................................................................................................88 Accommodations For Nursing Mothers.................................................................................................................................... 88 Meal And Rest Periods .......................................................................................................................................................................... 89 Overtime......................................................................................................................................................................................................... 89 Pay Period ..................................................................................................................................................................................................... 89 Travel Time Pay ......................................................................................................................................................................................... 89 General Policies ...........................................................................................................................................................90 Social Security Number Privacy ..................................................................................................................................................... 90 Access To Personnel And Medical Records Files................................................................................................................. 90 Missouri Policies ............................................................................................................................... 91 Hiring And Orientation Policies ..............................................................................................................................91 EEO Statement And Nonharassment Policy...........................................................................................................................91 Policy Against Workplace Harassment ......................................................................................................................................91 Benefits .......................................................................................................................................................................... 92 Paid Sick Leave - Accrual Method .................................................................................................................................................92 Civil Air Patrol Leave............................................................................................................................................................................... 94 Jury Duty Leave ..........................................................................................................................................................................................95 Victim And Witness Leave ..................................................................................................................................................................95 Voting Leave.................................................................................................................................................................................................95 Wage And Hour Policies...........................................................................................................................................96 Pay Period ......................................................................................................................................................................................................96 Meal And Rest Periods ...........................................................................................................................................................................96 Travel Time Pay ..........................................................................................................................................................................................96 Overtime..........................................................................................................................................................................................................97 Accommodations For Nursing Mothers.....................................................................................................................................97 General Policies ........................................................................................................................................................... 97 Access To Personnel And Medical Records Files..................................................................................................................97
New Jersey Policies ........................................................................................................................ 98 Hiring And Orientation Policies .............................................................................................................................98 EEO Statement And Nonharassment Policy......................................................................................................................... 98 Benefits ..........................................................................................................................................................................99 Bone Marrow And Organ Donation Leave ..............................................................................................................................99 Family Leave ................................................................................................................................................................................................99 Family Leave Insurance......................................................................................................................................................................103 Jury Duty Leave ....................................................................................................................................................................................... 104 New Jersey Safe Act Leave .............................................................................................................................................................. 104 Paid Sick Leave (Accrual Method) ...............................................................................................................................................105 Temporary Disability Insurance ....................................................................................................................................................107 Voting Leave...............................................................................................................................................................................................108 Wage And Hour Policies......................................................................................................................................... 108 Pay Period ....................................................................................................................................................................................................108 Meal And Rest Periods .........................................................................................................................................................................108 Travel Time Pay ........................................................................................................................................................................................108 Overtime........................................................................................................................................................................................................109 Accommodations For Nursing Mothers...................................................................................................................................109 Trade Secrets And Inventions .............................................................................................................................. 109 Confidentiality And Nondisclosure Of Trade Secrets ......................................................................................................109 General Policies ......................................................................................................................................................... 109 Access To Personnel And Medical Records Files................................................................................................................109 New York Policies.............................................................................................................................111 Hiring And Orientation Policies ............................................................................................................................. 111 EEO Statement And Nonharassment Policy.......................................................................................................................... 111 Sexual Harassment Prevention...................................................................................................................................................... 113 Reporting Sexual Harassment ........................................................................................................................................................118 Complaints And Investigations Of Sexual Harassment ................................................................................................ 119 Reproductive Health Rights Notice ............................................................................................................................................. 121 Communications Regarding Religious Or Political Matters...................................................................................... 122 Benefits .........................................................................................................................................................................122 Paid Prenatal Personal Leave ........................................................................................................................................................ 122 Accommodations For Victims Of Domestic Violence..................................................................................................... 122 Blood And Bone Marrow Donation Leave.............................................................................................................................. 123 Crime Victim And Witness Leave .................................................................................................................................................124 Disability Benefits ...................................................................................................................................................................................124 Jury Duty Leave ........................................................................................................................................................................................ 125 Military Spouse Leave........................................................................................................................................................................... 125 Paid Family Leave .................................................................................................................................................................................. 125 Paid Sick Leave (Accrual Method) ............................................................................................................................................... 127 Voting Leave ............................................................................................................................................................................................... 129 Wage And Hour Policies......................................................................................................................................... 129 Accommodations For Nursing Mothers................................................................................................................................... 129 Pay Period ....................................................................................................................................................................................................130 Meal Periods ...............................................................................................................................................................................................130 Travel Time Pay ......................................................................................................................................................................................... 131 Overtime......................................................................................................................................................................................................... 131 Wage Disclosure Protection ............................................................................................................................................................. 131 General Policies .......................................................................................................................................................... 131 Airborne Infectious Disease Exposure Prevention Plan ................................................................................................. 131
Access To Personnel And Medical Records Files................................................................................................................ 136 New York City Policies .......................................................................................................................................................................... 136 Addendum ................................................................................................................................................................................................... 136
North Carolina Policies ................................................................................................................. 138 Hiring And Orientation Policies ........................................................................................................................... 138 EEO Statement And Nonharassment Policy........................................................................................................................ 138 Policy Against Workplace Harassment ................................................................................................................................... 138 Benefits ........................................................................................................................................................................ 139 Civil Air Patrol Leave.............................................................................................................................................................................. 139 Election Precinct Official Leave .................................................................................................................................................... 140 Domestic Violence Leave.................................................................................................................................................................. 140 Jury Duty Leave ....................................................................................................................................................................................... 140 School Visitation Leave ...................................................................................................................................................................... 140 Voting Leave ................................................................................................................................................................................................ 141 Wage And Hour Policies.......................................................................................................................................... 141 Pay Period .....................................................................................................................................................................................................141 Meal And Rest Periods ..........................................................................................................................................................................141 Travel Time Pay .........................................................................................................................................................................................141 Overtime ........................................................................................................................................................................................................ 142 Accommodations For Nursing Mothers...................................................................................................................................142 General Policies ......................................................................................................................................................... 142 Access To Personnel And Medical Records Files................................................................................................................142 Oregon Policies ...............................................................................................................................143 Hiring And Orientation Policies ........................................................................................................................... 143 Communications Regarding Religious Or Political Matters......................................................................................143 EEO Statement And Nonharassment Policy........................................................................................................................143 Benefits ........................................................................................................................................................................ 146 Sick Leave (Accrual Method) ...........................................................................................................................................................146 State Board Or Commission Leave.............................................................................................................................................148 Legislative Leave .....................................................................................................................................................................................148 Paid Family And Medical Leave Insurance ...........................................................................................................................149 Juvenile Court Attendance Leave ................................................................................................................................................. 151 Bone Marrow Donation Leave ........................................................................................................................................................ 151 Crime Victim Leave ................................................................................................................................................................................. 151 Jury Duty Leave ........................................................................................................................................................................................ 152 Leave For Victims Of Domestic Violence, Harassment, Sexual Assault, Bias, Or Stalking .................... 152 Voting Leave............................................................................................................................................................................................... 153 Wage And Hour Policies..........................................................................................................................................153 Predictive Scheduling .......................................................................................................................................................................... 153 Pay Period .................................................................................................................................................................................................... 155 Meal And Rest Periods ......................................................................................................................................................................... 155 Travel Time Pay ........................................................................................................................................................................................ 156 Overtime........................................................................................................................................................................................................ 157 Accommodations For Nursing Mothers................................................................................................................................... 157 Wage Disclosure Protection ............................................................................................................................................................ 157 General Policies ......................................................................................................................................................... 158 Access To Personnel And Medical Records Files................................................................................................................ 158
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