HEAD OF ESTATES & FACILITIES MANAGEMENT CANDIDATE INFORMATION PACK
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HEAD’S WELCOME
Welcome to King's.
Ours is a friendly, energetic and purposeful community, where pupils’ enthusiasms and creativity shine in every corner of the school. Visitors comment on the phenomenal opportunities for our pupils both inside and outside the classroom. Our parents highlight the care of our dedicated staff,whogoaboveandbeyondinsupportingandinspiring each young person to grow as an individual. Our pupils recognise that kindness, inclusivity, and our commitment to our wider communities, are at the centre of school life. Founded by Royal Charter in 1829, as part of the junior department of King’s College London, the power and joy of learning have been at the heart of the life of King’s from its foundation. While pupils’ exceptional success in public examinationsmakesusoneoftheworld’sleadingschools,a true King’s education is so much more. Above all, we look to the world beyond school, and to the lives we prepare our young people to lead. As Head, I care deeply about preparing our young people for their futures – to lead joyful and fulfilled lives, and to make a positive contribution, whichever pathway they choose. At its heart, a King’s education starts from our pupils’ adventure of learning and discovery, about the studies that captivate them, about themselves, and about the world around them – now, and when they venture beyond school. Meeting our pupils and staff is the best way to understand what sets a King’s education apart. We warmly invite you to apply and look forward to welcoming you here in person.
HEAD’S WELCOME THE SCHOOL WORKING AT KING’S JOB DESCRIPTION PERSON SPECIFICATION APPLICATION PROCESS
3 4 5 6 8 10
Dr Anne Cotton
WORKING AT KING’S
King’s is a vibrant and energetic community to be part of. There is an atmosphere of kindness, cooperation and trust. There is a “can-do” attitude amongst the staff body, coupled with high levels of emotional intelligence, good humour and mutual support. Our staff believe that King’s truly is an excellent place to work, epitomised by the results of our 2018 staff survey in which 100% of staff stated that they enjoyed their job. Support staff at King’s maintain high professional standards. They work within clearly structured departments but also collaboratively with other departments and with teaching staff. There are termly meetings for the whole support staff, which are complementedbybespoketrainingsessions.Individual staff members who wish to enhance their professional development are supported.
INCLUSION
At King’s we are committed to creating an inclusive culture where every member of our community has the right to be known and respected as their authentic self, regardless of race, ethnicity, religion,gender,sexualorientationordisability.This inclusive approach will be genuinely upheld if day by day each of us helps to create a compassionate and supportive environment, one in which each individual feels valued, able to be themselves and are free from any form of intimidation. We do not accept any form of discrimination and will demonstrate this in our behaviours, in the way that we view and treat others, and the way that we challengeinequalityanddiscriminationasactiveand supportive bystanders and allies. We recognise that discrimination, inequality, and exclusion are issues at all levels in society, and that all institutions must proactively strive to address these issues. To do this, all members of our community recognise that we are responsible for our words and actions.
THE SCHOOL
King’s College School is an independent day school for boys aged 7-18 and girls aged 16- 18. Founded in 1829 by Royal Charter, King’s is a school of almost 1,500 pupils, including approximately 300 boys in the Junior school, located in one of the most attractive and peaceful parts of London. There are 244 staff in the two common rooms and 167 non- teaching staff. King’s prides itself on being a forward- thinking and innovative school. As well as being a very successful International Baccalaureate school, we offer pupils the opportunity to study from a wide A level curriculum and to engage with our family of schools abroad. We accept boys at the age of 11 into year 7 of the Senior school from a wide range of schools, as well as from our own Junior school. We also continue to offer
the 13+ entry into our Fourth form (year 9), and around 60 girls join the school each year at 16 to study in our Sixth form. A £50m master plan was recently completed that has renewed and replaced major facilities across the campus. At King’s, colleagues, parents, and pupils work together in a warm and supportive atmosphere to help every child achieve their full potential. We are committed to creating an inclusive culture and where every member of our community has the right to be known and respected as their authentic self, and the experiences of all pupils are as positive as they can be. We have a Director of Equality, Diversity and Inclusion who spearheads our equality and inclusion agenda.
RIDGWAY CAR PARK
WCPS
Tennis Courts
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Staff Car Park
Cricket Field and Rugby Pitches
SCIENCE LABORATORIES
Colman’s Field
1 st XV Pitch
SPORTS HALL 1
NEW BUILDING LOWER SCHOOL
CRICKET PAVILION
MAIN PORTERS’ LODGE ENTRANCE
CCF
JS SCIENCE THE HOLLOWAY BUILDING
SPORTS HALL 2
CLIFTON ROAD ENTRANCE
NEW MUSIC SCHOOL
THE CAVAN TAYLOR WING
Sports Centre Lawn
OLD MUSIC SCHOOL
Hard Play
COLLYER HALL
Q BLOCK DINING HALL
COTMAN GALLERY
THE REEVE SCHOOL ART & DESIGN ENGINEERING
SPORTS HALLS ENTRANCE
SIXTH FORM CENTRE
Quad
JUNIOR SCHOOL PRIORY
GREAT HALL
COLLEGE COURT
PORTERS’ GATE
JUNIOR SCHOOL RUSHMERE
SOUTH HAYES
RECEPTION MAIN ENTRANCE
Wimbledon Common
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JOB DESCRIPTION
Reporting to: Deputy Bursar
• Through estates teams organise and prioritise tasks across the site, maintaining a safe and clean environment. • Undertaking valuations and audits with third parties as required. • Acting as the client representative for all major and minor projects at the school in consultation with the Bursar and Deputy Bursar. • Ensuring the school has resilient plans and protocols in place for business continuity in case of emergency repairs, and lead the emergency response protocol. • Acting as the school’s utilities management officer and ensuring not only that energy and water consumptioniscarefullymonitoredand minimised but also that the best price is obtained for the purchase of utilities. • Managing procurement practices for relevant departments. • Ensure appropriate external service contracts are in place including gas boilers, air conditioning, lifts, swimming pool equipment, gates and fire detection systems. • Oversee estates external support contracts related to cleaning, waste, infrastructure, and estates equipment. • Managing the use of and overseeing the condition of the sports grounds, including those let by the school. • Leading on staff accommodation matters and managing moves. • Leading and running the school’s environmental and sustainability programme, managing its credentials and practices. • To work with the Deputy Bursar
General management
• Exercising broad trouble shooting responsibilities. • Managing appropriate budgets and contributing to the annual budget process. • Managing staff, including undertaking annual appraisals,performancemanagementandtraining requirements, with advice from the Head of HR. • Liaising with the Friends of KCS on event support. • Managing procurement across departments to ensure best value for goods and services. • Contributing to the risk register and overseeing/ implementing any mitigating actions. • Attending meetings and school events (e.g. health and safety committee) as directed by the Deputy Bursar, including occasional evenings and weekends. • Undertaking any other reasonable tasks as directed by the Deputy Bursar.
The Head of Estates & Facilities Management is a senior role in the support staff at King’s. The successful candidate will report to the Deputy Bursar and will work closely with the Bursar on certain projects. The postholder is responsible for the smooth and efficient operation of the school, with specific responsibility for the development and condition of the school estate, the management of contracts and for the line management of the Estates, Grounds and Maintenance teams.
RESPONSIBILITIES
The Head of Estates & Facilities Management has the following responsibilities:
• Day-to-day provision of excellent spaces across all school sites for pupils, staff, and visitors. • Provision of excellent facilities services and customer service for pupils, staff, and visitors. • Day-to-day liaison with staff, ensuring clear and effective communication of major activities to the whole staff body to minimise disruption to the school campus • Day-to-day liaison with neighbours and local community business to ensure that the school is seen as a positive contributor to our local area. • Proactive line management of departments within the estates team, ensuring appropriate holiday cover is in place. • Ensuring clear and prompt communication with stakeholders, both internal and external, in order to deliver a seamless customer service focused operation. • Assisting the Bursar and Deputy Bursar with strategic planning for future major infrastructure projects and overseeing all minor projects. • Managing the condition of all site infrastructure through a 10-year Planned Preventative Maintenance (PPM) programme - this includes holding up to date site plans for buildings and services. • Overseeing the school’s buildings management systems ensuring a high level of compliance.
on any health and safety actions highlighted during inspections, audits or reviews.
*This description is designed to be indicative not restrictive, and will be subject to review.
PERSON SPECIFICATION Desirable skills/qualifications:
• Substantial experience of leading and managing a large and complex estate. • Experience of working in an educational environment is desirable. • Proven experience of administrative and financial responsibilities including compiling and monitoring budgets. • Experience in the management of major infrastructure projects. • Experience of managing outsourced contracts. • Strong people management skills with the ability to resolve difficult situations, implement change and foster excellent working relationships. • Excellent communication, presentation, and interpersonal skills. • The ability to prioritise and work under pressure to tight deadlines. • A flexible and adaptive approach to work. • The willingness to oversee 24-hour call out arrangements and to attend the campus in case of emergency. • Educated to degree level. • A relevant qualification in building surveying, or a related area, is desirable.
APPLICATION PROCESS The Management Recruitment Group has been retained as our exclusive advisor for this appointment and any third party or direct applications will be forwarded to them. To apply, please send your application consisting of a CV and supporting statement to Melanie Pye.
Melanie Pye E: melanie.pye@mrgpeople.co.uk M: 07530 734 568
Closing date for applications: Wednesday 19th April 2023
First Stage Interviews: w/c 1st May 2023
King’s College School is committed to safeguarding and promoting the welfare of its pupils and expects all employees to share this commitment. All employees must be willing to undergo child protection training and screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.
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