Conference Room Reservations Our new conference rooms are both functional and attractive. They are equipped with the latest AV Technology for you to facilitate engaging meetings. Reserving a timeslot for the conference room is required . As with all FirstBank Conference rooms, Outlook is used to reserve a room. How to Book a Conference Room in Outlook 1. To begin, select the Calendar view within Outlook to view or add room calendars. 2. View the room calendars you are already connected to in the Calendar view. If you do not see the calendar for the room you are wanting to reserve, you will need to add the calendar in the next step Adding Rooms to your Outlook 1. To add a room calendar,
click Open Calendar on the top pane of Outlook and select ‘From Room List’.
a. Note: you must be in Calendar view. 2. Browse the list of room calendars to find the room you are wanting to reserve. When you have found the calendar, double click the room to add the room and click OK. Note the naming of calendars is formatted by [Location. Floor of the building they reside in. Room name.] 3. Once you select OK the calendar will be added to your list of calendars.
Book the Room 1. To book a conference room, go to your own calendar and select Create New Meeting from the top. 2. Add the MEETING ROOM as a Required Attendee 3. After filling in all the meeting details (such as attendees, date, and time) select Location to input and reserve the meeting room you need. 4. When you have selected the room from the list, your room will appear in the Location field on the meeting invite. (If it is a virtual meeting, select the Teams meeting plugin at the top). When all fields have been entered you can send the meeting invitation and your room will be reserved.
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