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The parents and guardians of such pupils must make holiday arrangements, including travel to and from the College, well in advance. The responsibility for choosing an appropriate education guardian rests solely with the Parents. The Parents are responsible in each case for satisfying themselves as to the suitability of an education guardian. 4.17 Personal Data: The College will need to use and share information relating to the Pupil and the Parents (including names, contact details, school records, photographs and video recordings) whilst the Pupil is at the College and after the Pupil has left, for various purposes connected with the running of the College including: Managing relationships between the College and current pupils/parents; fulfilling the College’s obligations under the Parent Contract; assessing eligibility for bursarial support; promoting the College to prospective pupils/parents; publicising the College’s activities; fundraising; communicating with the College community and alumni body and maintaining the College’s historical archives. This may include use of such information by the College in/on the College’s prospectus and other promotional material, the College’s website and the College’s social media channels. The College will process personal data about the Parents and the Pupil in accordance with the applicable data protection legislation. The College will process such personal data: (i) in order to comply with any court order, request from or referral to an appropriate authority or legal, regulatory or good practice requirement; (ii) to perform the College’s obligations under the Parent Contract and for the purposes set out in the Parent Contract; and (iii) where otherwise reasonably necessary for the College’s legitimate purposes. The College places privacy notices on its website giving further information about its use of personal data and the rights of data subjects. 4.18 Right to object (Photographs & Film): The Parents should notify the Clerk to the Governors in writing if they do not wish photographic, film or other images of the Pupil to appear in any of the College’s promotional material (including its prospectuses, website and any editorial and advertising in the media) or in communications with other pupils (the intranet), alumni (e.g. the College magazine), donors and feeder schools or to be shared with any other school, educational body or charity with whom the College carries on joint activities or educational programmes. The Parents should also inform the Pupil of their wishes in this regard. 4.19 Transport: The Parents consent to the Pupil travelling by any form of public transport and/or in a motor vehicle driven by a responsible adult who is duly licensed and insured to drive a vehicle of that type. If the Pupil has a UK driving licence and drives to College, the Parents will take all reasonable steps to ensure that the Pupil complies with the guidelines issued by the College (available from the Upper School Office). 4.20 Liability: Unless negligent or guilty of some other wrongdoing causing injury, loss or damage, the College does not accept responsibility for accidental injury or other loss caused to the Pupil or the Parents or for loss or damage to property. 4.21 Pupil’s Personal Property : Pupils are responsible for the security and safe use of all their personal property (including bicycles, money, mobile phones, locker keys, watches, computers, calculators, MP3 players, cameras, musical instruments and sports equipment) and for property lent to them by the College. 4.22 Insurance: The Parents are responsible for insurance of the Pupil’s personal property whilst at the College or on the way to and from College or participating in any College-organised activity away from the College. From time to time the College may arrange or suggest other insurance for pupils (e.g. personal accident insurance) but the College does not accept a contractual duty to do so. The Parents may obtain further information about insurance on application to the Fees Administrator. It is the Pa rents’ responsibility to arrange for a claim to be made if the Pupil is the insured person under the relevant insurance policy.
4.23 Force Majeure: (i) Subject to sub-paragraph (ii) below, neither the College nor the Parents will be liable if and for so long as they are unable fully or promptly to perform their obligations under the Parent Contract as a result of a Force
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