HOW TO MAKE ACCESSIBLE Word Documents & Google Docs Check Word Document (2011/2013/2016)
Google Docs
TABLES • Indicate column
1. Place the cursor in the top row of your data table. 2. Click on the Design tab under Table Tools ( Table tab on Mac - Word 2011 / Table Design tab - Word 2016 ). 3. In the Table Style Options group, select the Header Row check box. 4. Under Table Tools , click the Layout tab ( Table Layout tab - Word 2011 ) 5. In the Data group (Word 2016 - Table Design > Layout tab), click the Repeat Header Row button. This will indicate the top row as the table’s header.
Google Docs doesn’t allow you to designate column or row headers. Keep your tables small so they are understandable without headers.
headers for data tables.
• Screen reader reads a table from left to right/top to bottom (never repeating a cell.) • Merged, nested, and split cells may change the reading order of a table. • Construct your table in a way that accommodates a good reading order. • To test the reading order, place your cursor in the first cell of the table. On the keyboard, press the Tab key repeatedly to navigate through the table. This will be the reading order that assistive technologies will use.
• Check the reading order.
COLOR • Use sufficient color contrast.
• Use enough color contrast between the font and its background colors. • Without sufficient color contrast, people who have low-vision or are color blind will not benefit from the information. • Go to www.pcc.edu/access-word to learn How to Check Color Contrast .
• Don’t use color alone to convey meaning.
• Don’t use color alone to make a distinction. If you categorize something by color alone, those who are color blind or blind will not be able to benefit from the information.
FORMS • Label form fields & buttons.
• Use a form template to create a form.
• Use Google Forms, NOT Google Docs
• Use real text labels for form fields and alternative text for buttons.
• Check the reading order of forms.
• Press the tab key repeatedly to check the order a screen reader would navigate through the form. If it doesn’t land on the form fields in the correct order, you will need to edit the form. • The tab order (or reading order) is important to those who are blind or physically disabled and rely on keyboard access.
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Save your original files. You may need them if you have a student who needs alternative formats.
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