SUSTAINABILITY AND ENERGY MANAGER Candidate Information Pack
WELCOME Thank you for expressing an interest in working at Birkbeck, University of London. This opportunity comes at an exciting point in Birkbeck’s history, as we recently celebrated our 200th anniversary. Founded in 1823 to give working Londoners and learners from non- traditional backgrounds the chance of a university education, our mission remains unchanged as we enter our third century. Birkbeck has always occupied a unique niche in the UK Higher Education landscape and we remain different to other institutions to this day: we are a world-class research and teaching institution with a tradition of providing higher education to people in work. Whilst the majority of our classes are in the evening, we are introducing learning opportunities that provide our students with more choice about how, when and where they study, including daytime teaching for some programmes and HyFlex technology that allows students to participate fully in teaching sessions online simultaneously with those in classrooms. With a global reputation for high quality research and teaching, Birkbeck is part of the prestigious University of London. Our research is known for being cross- disciplinary, innovative and socially and politically engaged. Our findings inform public policy, push scientific, medical and technological advances, support and grow the economy, promote culture and the arts, and make a positive difference to society. Historically, our unique teaching model has attracted an extremely diverse population of both part-time and full- time students. 42% of our students are postgraduates and 58% undergraduates;
the majority are mature and 39% are from black and minority ethnic backgrounds. We also have over 100 different countries represented within our learning community. We hope that our rich history and diverse community of both staff and students give you plenty of reasons to be interested in joining Birkbeck as a member of staff. We offer competitive pay, leave and pension entitlements, flexible working and career development, and also support for travel and wellbeing. We are a Cyclescheme partner and encourage our staff to cycle to work, where possible, with the scheme offering a substantial saving on the cost of a bike. In addition, we support a range of staff networks, representing a number of the protected characteristics and offering a great space for staff to support each other and share experiences. No other university represents London as Birkbeck does. Our students are Tube drivers, fund managers, librarians and care workers. They are doctors, lawyers, taxi drivers, full-time parents and even grandparents. Without Birkbeck, many of them simply wouldn’t have access to study. Our staff, too, are represented from all walks of life, bringing diverse experiences and rich knowledge to their respective roles and responsibilities. We often say that our students are our greatest ambassadors, but equally important are our staff. If you choose to join us and your application is successful, I look forward to welcoming you to Birkbeck in due course. Best of luck with your application. Professor Sally Wheeler OBE
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1823 founded 85% working within 5
ABOUT US In 1823 George Birkbeck founded the London Mechanics’ Institute, an institution with a vision to open up university education to working Londoners. Just under a hundred years later, in 1920, Birkbeck College was incorporated into the University of London. Today, 200 years since it was founded, Birkbeck, University of London remains true to George’s mission, ‘to ensure the universal dissemination of the blessings of knowledge’. While Birkbeck has its roots firmly in London, we are recognized on a global stage. The most recent QS World University Rankings and the Times Higher Education World University rankings placed Birkbeck among the world’s top 400 universities overall. Birkbeck’s reputation as a world-class research-intensive institution was also reflected in the 2021 Research Assessment Framework, with 83% of our research rated ‘world leading’ or ‘internationally excellent’.
Our unique combination of ground-breaking research and innovative teaching provides an inspirational learning experience for our students; and we consistently rank highly in the National Student Survey. We’re increasingly the university of choice for younger students and students from overseas as well as mature learners living in and around London. So, although we are known for educating mature learners, we are now more about attitude than age. Our students prove themselves to be hard-working, independent and highly motivated and are recognised and highly valued by employers for their maturity, independent mindedness, focus and determination. 85% of Birkbeck’s graduates are in work or further study fifteen months after graduating.
Both our alumni and staff are passionate about the role Birkbeck plays in their lives. Our alumni community network includes over 78,000 former students, in the UK and over 140 countries worldwide, who go on to make an impact on business, the economy and society more broadly. Birkbeck’s main Bloomsbury campus is in the heart of academic London, home to a number of other universities and colleges of the University of London, including University College London and the School of Oriental and African Studies. We are situated among beautiful, leafy squares in one of the world’s greatest concentrations of libraries, including the British Library and Senate House Library, and also boast a state-of-the-art teaching centre located at nearby Euston Road.
months of graduation 78,000 alumni in over 140 countries 83% of research rated ‘world leading’
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Birkbeck Organisational Chart – August 2023 ORGANISATIONAL CHART
Vice Chancellor
Pro Vice Chancellors
Deputy Vice Chancellor
Faculty of Humanities and Social Sciences
College Secretariat / Professional Services
Faculty of Science
Faculty of Business and Law
School of Computing and Mathematical Sciences
Access and Engagement
Birkbeck Centre for Counselling
Birkbeck Business School
Development and Alumni
School of Natural Sciences
School of Historical Studies
Birkbeck Law School
School of Creative Arts, Culture and Communication
School of Psychological Sciences
Estates and Facilities
External Relations
School of Social Sciences
Finance
Human Resources
Information Services
Planning and Strategic Projects
Registry Services
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JOB DESCRIPTION
MAIN DUTIES
Purpose of the Job The prime role of the Energy and Sustainability Manager is to spearhead sustainability initiatives aimed at reducing the College’s carbon footprint, enhancing energy efficiency, driving cost efficiency, and promoting sustainable resource management. This is a newly created, exciting role, that underscores Birkbeck’s commitment to environmental stewardship and sustainable development. As a leading educational institution dedicated to fostering innovative research and education, Birkbeck recognises the need to address global energy challenges, and to work to implement sustainable practices across all facets of our operations as part of a phased approach. Reporting to the Director of Estates and Facilities, you will work with key stakeholders, staff, and students across the College as well as external partners to provide a crucial strategic oversight and organisation for priority initiatives, including: • Creating and nurturing a sustainability culture and community for staff and students, to ensure that sustainability is embedded in all day-to-day College operations (e.g., catering, procurement, travel, construction, teaching and learning etc.). • Engaging internal and external stakeholders and raising awareness of sustainability initiatives across operations, research, education, and innovation. • Creating and implementing the College’s Energy and Carbon Management Plan(ECMP), which will identify Birkbeck’s net zero target that will be adopted by the College and achieved by the delivery of phased actions and initiatives. • Promoting and facilitating collaborations between the academic and operational aspects of the College. Job title: Sustainability and Energy Manager Reports to: Director of Estates and Facilities
Strategic and Planning • Lead on policy development and strategic agenda across the College. • Establish appropriate governance structures are in place to ensure appropriate decision -making, and culture, and controls drive the College to get consistently great outcomes. • Ensure policies, standards, and design guides are maintained in line with legislation and best practice. • Ensure that the University in a position to benefit from external funding opportunities relating to Sustainability and Energy through the timely preparation of grant applications. Energy and Carbon Management Plan • Leading on the production of Birkbeck’s Energy and Carbon Management Plan (ECMP) to identify a net zero pathway(s) with actions and targeted policies across Scopes 1, 2 and 3. • Manage and lead consultant appointed to produce the ECMP ensuring that project programme is on time, budget is not exceeded, and all agreed outputs are delivered. • Ensure the ECMP is integrated within Birkbeck’s ISO14001 Environmental Management System and is aligned to our Estates Strategy and Heat Decarbonisation Plan (HDP). • Leading the College wide roll out and implementation of the ECMP. To include the development of policies and procedures, forming of delivery action groups, establish data collection regime, and undertaking of periodic reviews etc. Promote Sustainable Working Practices and Cultural Change • Demonstrate exceptional communication skills by conveying information clearly and concisely to diverse audiences including key stakeholders, staff members, and student groups. Tailor communication style and content to suit different level understanding and background.
• Work collaboratively with internal and external stakeholders, including students, faculty, staff, and external partners, to promote sustainability initiatives and inspire change. • Organise and participate in events, workshops, and campaigns to raise awareness and engagement in sustainability issues. Waste Management • Manage and monitor waste across the College’s estate. • Develop and drive a waste resource efficiency strategy for the College to reduce the total amount of waste produced and embed principles of the circular economy. • Work collaboratively with Estate & Facilities and Catering along with the College’s waste management contractor to drive continuous improvement in waste reduction. Energy Management • Monitor and report on energy consumption, and work to reduce Birkbeck’s energy costs and carbon emissions. • Lead on emery management and their relationships including gas, power, and the College’s Contracting Authority. • Lead on the procurement of energy management software that brings data driven intelligence to track, monitor, and optimise energy across Birkbeck’s buildings/estate. • Identify billing issues & technical meter faults (water, electricity, gas) and correct issues as they arise. Environmental Compliance • Responsible for maintaining Birkbeck’s ISO 14001 Environmental Management System (EMS) certification. • Ensuring compliance with all relevant environmental legislation, regulation, and standards. • Maintaining up-to-date knowledge of regulatory changes and best practices in energy and sustainability management.
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Reporting and Communication • Collect and maintain data related to energy use, carbon emissions, and other sustainability metrics in line with reporting requirements including People and Planet League, HESA’s Estate Management Report (EMR) and the EAUC’s Standard Carbon Emissions Framework (SCEF). • Produce regular reports on sustainability performance for Birkbeck’s senior leadership team and other stakeholders. • Communicate successes and challenges in sustainability efforts to Birkbeck’s community through various channels. Please note that this job description reflects the core activities of the role and as the College and the post holder develops there will inevitably be changes in the emphasis of duties. It is expected that the post holder will recognise this and adopt a flexible approach to work and to participate in training.
Working Relationships and Contacts • Liaise with the AARM and Deputy Director of Estate and Infrastructure to advise and report on all works either being planned or undertaken in the short, medium, and long- term. • Liaise and communicate with internal colleagues and external consultants to manage and inspire meaningful and targeted change. • Engage with external consultants and contractors, developing strong commercial relationships using your excellent communication skills effectively. • Co-ordinate and liaise directly with Departments/Schools to ensure that they are made aware of projects and initiatives, and where inputs are required from them, these are clearly communicated to bring about successful outcomes. • Facilitate the interaction of all working groups/ teams/departments responsible for the delivery of actions and policies identified
General Responsibilities – Universal to all Birkbeck roles • To adhere to the College’s Equal Opportunities policy in all activities, and to actively promote equality of opportunity wherever possible. • To be responsible for your own health and safety and that of your colleagues, in accordance with the Health and Safety at Work Act (1974) and relevant EC directives. • To work in accordance with Birkbeck’s data protection policies, and relevant current data protection legislation. • To undertake such other duties as may be reasonably expected.
in the ECMP. Liaise with Director of Estates and Facilities and Deputy Director or Estate Infrastructure to advise and report on energy and sustainability projects and initiatives being planned or undertaken in the short, medium, and long-term. • Liaise with the Bloomsbury Group, other institutions, and industry associations/bodies to gain insights on innovations, success, and challenges that will support the College’s objectives. • Liaise with the Bloomsbury Group, other institutions, and industry associations/bodies to gain insights on innovations and best practice. • Collaborate with the Environmental Education Projects Team to realise working briefs and placement opportunities for Birkbeck’s students. • Liaise with the Communications Team to promote the College’s plans, successes, and challenges.
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PERSON SPECIFICATION KNOWLEDGE Essential: • Excellent working knowledge of sustainability issues and climate change. • Carbon accounting and emissions reporting. • ISO14001 Environmental Management System (EMS)
• The ability to support, challenge, and work effectively with partners and colleagues. • Flexibility to rise to challenging situations and take on responsibility as appropriate to the role and their capabilities. EXPERIENCE Essential: • Proven experience in a similar role. • Demonstratable leadership skills and capacity to drive new initiatives. • Managing high-level and complex projects with multiple workstreams and priorities, ideally in a sustainability context. • Achieving organisational change. • Experience of utilities management, energy markets, and reporting on utilities and carbon performance. • Ability to prepare written documentation such as strategies, project briefs, policies and procedures. • Managing and monitoring external consultants. Desirable • Experience of working in high education or the public sector. • Identifying funding opportunities from grants/ trusts/donors/sponsors. • Good understanding and experience of infrastructure services. QUALIFICATIONS Desirable: • Educated to degree level in a relevant subject or equivalent professional experience. • Energy / Sustainability related qualifications such as CIBSE LCC, LCEA, EI RPEC, CEM, BREEAM / LEED AP / Assessor etc. • Project management qualification (e.g., PRINCE2 or APM) or experience. • Evidence of Continuing Professional Development (CPD). • Membership of professional organisation related to sustainability or energy. Alternatively, working towards membership.
• Excellent working knowledge of MS Office and software systems to support workflow management and document control. • Up to date knowledge of environmental and energy management. Desirable • Energy management systems and energy modelling packages. • Knowledge and understanding of renewable technologies. TECHNICAL AND/OR WORK-BASED SKILLS Essential: • High level project management – ability to initiate, progress, and monitor projects by utilising excellent organisation and time management skills. • Excellent interpersonal skills with the ability to communicate and positively influence a wide range of stakeholders and colleagues at all levels. • Budget management. • Ability to quickly grasp and understand full range of the College’s policies and • procedures. • Strong analytical skills and the ability to interpret and present data effectively. • Proficient in Microsoft Office, especially Word and Excel GENERAL SKILLS AND ATTRIBUTES Essential: • Ability to manage effective relationships with management/ stakeholders. • Ability to work under pressure and to deadlines, within a multi-disciplinary team.
FURTHER INFORMATION Salary: £49,745 rising to £58,554 per annum.
The salary, as shown above is on the College’s London pay scale, which includes a consolidated weighting/allowance, which applies only to staff whose normal contractual place of work is in the Greater London area. Hours: 35 hours per week (1.0 FTE) Working pattern: Monday to Friday Probation period: 6 months Duration of post: Open-ended, permanent contract
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HOW TO APPLY For a confidential discussion to learn more about the role and opportunity please contact Birkbecks appointed recruitment partner Hannah Searle of the Management Recruitment Group. Hannah Searle hannah.searle@mrgglobal.com 07966827413 Applications should consist of a CV and covering letter and should be sent to: hannah.searle@mrgglobal.com Closing date for applications is Sunday 6th October 2024. Interviews will take place on either 16th or 17th October 2024.
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