III.
PROPOSAL PROCESS
Overview A site visit prior to submission of a proposal is required. Proposers must contact the Site Visit Contact for the Location above to schedule a site visit. If a Proposer requires assistance in scheduling a site visit, please contact dcr.permits@mass.gov. Proposers’ questions must be submitted in writing. Answers to the questions will be distributed to DCR’s interested parties’ list . Proposals must be submitted electronically to DCR at dcr.permits@mass.gov by 4:00 PM on May 29, 2024 . Proposals received will be evaluated by a panel of DCR staff. Interviews may be held or questions to Proposers may be posed in person, by phone or electronically to Proposers by the DCR evaluation team. The panel will recommend to the Commissioner acceptance of one or more proposals based upon the results of its evaluation of competitive and qualifying proposals. Upon final approval of the Commissioner, Proposers will be required to send in initial fees or portions thereof, certificates of insurance, and other documents. Upon receipt of all required items a permit (see Exhibit E) will be issued to each selected Proposer and must be signed by the Proposer. Should the winning Proposer(s) fail to meet the requirements of the RFP or any other related DCR requirements, DCR may make an award to the next available proposer or withdraw the opportunity altogether. The decision of the Commissioner is final. Site Visits A visit to the Premises is MANDATORY. Proposers must arrange a date and time for a visit with DCR staff by contacting the Site Visit Contact for the Location above. If a Proposer requires assistance in scheduling a site visit, please contact dcr.permits@mass.gov. All Proposers must prove and certify that they have visited the site by obtaining and submitting with their proposal a DCR staff signature on the Site Visit Sign-off form in Attachment D attached to this RFP. All proposals shall be deemed to be made with full knowledge and understanding of the existing Premises conditions. Site Visits should be completed before questions from proposers are due. Questions During the Proposal Period All Proposer questions must be submitted in writing. Written questions must be received by the date listed in the RFP Schedule and sent:
By E-mail: dcr.permits@mass.gov
To ensure fair public notice to all prospective Proposers, DCR staff will reply to all questions and inquiries in writing and distribute the responses to DCR’s interested parties’ list. No answers to procedural or substantive questions will be provided in person or by telephone. Proposer Qualifications and Mandated Items All Proposers must meet the criteria set forth in the sections below to submit a proposal for evaluation. The Proposal Submission Form attached must also be submitted with each proposal for consideration. A proposal submitted without these items and information or submitted late will not be considered, and may be automatically rejected.
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