Wellesley Public Schools: Fiscal Year 2026 Budget
RENTAL OF FACILITIES REVOLVING FUND (Fund 0028) Director/Program Coordinator:
Director of Accounting and Business Services
Program Description:
The School Department allows the public to use the school facilities for events that include meetings, sporting events, and various ceremonies. The School Department charges a rental fee to the public groups and schedules events so that there is no disruption to school activities.
Fee Structure:
Various rate schedules are available on the school website.
Fund Restrictions:
Funds can be used to compensate employees scheduled to be on duty for a rental event, or to pay for maintenance, upkeep, or enhancements to the facility. B. Fund Balance Over Target: Multi-Year Use May be Determined
Fund Balance Evaluation Rating:
Facilities Rental
FY’22 Actual FY’23 Actual FY’24 Actual
FY’25 Proj.
FY’26 Proj.
Beg. Balance
$527,751
$523,341
$597,153
$679,723
$622,760
Revenue
Building Rental Fees WHS Student Parking
$243,688 $38,295
$319,477 $43,323
$348,034 $42,750
$360,000 $40,000
$375,000 $40,000
Expenditures Salary & Other Compensation Building Rental Secretary Budget Offset (WHS Parking) Budget Offset (Secretary)
$58,163 $35,000
$60,419 $10,477
$72,309 $35,000
$64,463 $35,000
$66,397 $40,000
$0
$0
$0
$0
$0
Custodial Overtime
$160,093
$179,594
$195,311
$225,000
$250,000
Other Expenses
Building Improvements WMS Auditorium Offset WHS Auditorium Offset
$21,026
$24,429
$206
$125,000
$50,000 $4,000 $15,000
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
District Furniture Replacement
$0
Other Direct Expenses
$12,111 $523,341
$14,069 $597,153
$5,388
$7,500
$7,500
Ending Balance
$679,723
$622,760
$604,863
Full Time Equivalent (FTE)
Building Rental Secretary
1.00
1.00
1.00
1.00
1.00
With the high fund balance, and the recent reductions to the cash capital budget, the district will maintain a regular account from the Facility Revolving Account to replace furniture and equipment whose life cycle has been reduced due to increased wear and tear from the use of the facilities. The Building Rental Coordinator salary is paid directly from the fund, as is the license fee for the rental permit and billing software (shared system with the Town’s Facilities Management Department or FMD). The revised Facilities Rental Fee Schedule and Requirements rates went into effect on July 1, 2024.
Munis Fund Code:
0028
Munis Organization Code:
2803-9270: Revenue 2834-3970: Expense
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