April 2021
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January 14, 2021
«Employer» «Employer_Address» «Employer_Address_2» «Employer_City», «Employer_State» «Employer_Zip» Dear Friend:
Several months ago, we wrote to you about the 75th Annual Meeting of the Midwestern Legislative Conference (MLC) of The Council of State Governments, which is coming to our state this summer (July 11-14, 2021). At that time, we asked you to consider becoming a sponsor of the conference. This letter is to follow up on that request. We are honored to be hosting this year’s MLC Annual Meeting in Rapid City, and we look forward to being able to showcase our state to hundreds of visiting legislators from across the Midwest. The MLC Annual Meeting is an important opportunity for lawmakers from around the region to discuss and learn about some of the major policy issues facing state government, and we hope you will join us for these conversations. We have an outstanding program in the works, including sessions that will examine a wide range of key issues shaping Midwestern legislative agendas. The preliminary program for this year’s conference will be included in the annual meeting registration materials, which will be mailed out in March. The MLC’s seven policy committees — Agriculture and Natural Resources; Criminal Justice and Public Safety; Economic Development; Education; Fiscal Affairs; Health and Human Services; and Midwest-Canada Relations — will also meet during the conference to discuss topics within their subject areas. All meetings are open to conference participants. The conference will also include special programming for spouses and youth, as well as evening events for all attendees. The social program will include visits to Mount Rushmore and other area attractions, and we hope that many who attend the meeting will spend some time before or after the conference visiting other sites in the Black Hills and around the state. The enclosed contribution reply form lists the sponsorship levels and the corresponding complimentary registrations and other benefits that are included with each level. Contributors will also be invited to a special reception during the conference on Tuesday, July 13, and all meeting sponsors will be acknowledged in the conference program. Please note that all meeting sponsors who pledge their support by February 12, 2021, will also be recognized in the annual meeting registration mailing. To confirm your participation as a conference sponsor, please complete and return the enclosed form to Ilene Grossman at the Midwestern Legislative Conference at your earliest convenience. And please feel free to contact either Ilene or one of us if you have any questions about the MLC Annual Meeting. Thank you for your consideration of this request. We appreciate your assistance, and we hope to see you in Rapid City this summer. Sincerely,
Gary Cammack
Lee Schoenbeck
Troy Heinert
South Dakota Senate Majority Leader and Chair, Midwestern Legislative Conference
Senate President Pro Tem
Senate Minority Leader
South Dakota
South Dakota
Kent Peterson
Spencer Gosch
Jamie Smith
House Majority Leader
Speaker of the House
House Minority Leader
South Dakota
South Dakota
South Dakota
LEVELS & BENEFITS All contribution levels receive conference program recognition and acknowledgement in the MLC newsletter Stateline Midwest. SOUTH DAKOTA PARTNERSHIP OPPORTUNITIES 75th Annual Meeting | Midwestern Legislative Conference | Rapid City, SD | July 11-14, 2021
BRONZE CONTRIBUTOR $3,500 • One complimentary registration to attend the meeting • One invitation to a special reception with the MLC Executive Committee and South Dakota Host Committee during the meeting GOLD CONTRIBUTOR $10,000 • Three complimentary registrations to attend the meeting • Three invitations to a special reception with the MLC Executive Committee and South Dakota Host Committee during the meeting DIAMOND CONTRIBUTOR $35,000 • Special signage with logo at MLC Annual Meeting • Six complimentary registrations to attend the meeting • Six invitations to a special reception with the MLC Executive Committee and South Dakota Host Committee during the meeting • Acknowledgement (with logo) in the MLC newsletter Stateline Midwest
PLATINUM CONTRIBUTOR $20,000 • Four complimentary registrations to attend the meeting • Four invitations to a special reception with the MLC Executive Committee and South Dakota Host Committee during the meeting
SILVER CONTRIBUTOR $5,000 • Two complimentary registrations to attend the meeting • Two invitations to a special reception with the MLC Executive Committee and South Dakota Host Committee during the meeting HOST STATE FRIEND $2,000 • One invitation to a special reception with the MLC Executive Committee and South Dakota Host Committee during the meeting
Name:
Title:
Company/Organization:
Address:
City:
State:
Zip:
Telephone:
E-mail:
Contribution amount: $
Check enclosed
Send me an invoice
Make checks payable to the “Midwestern Legislative Conference.” Credit card payments not accepted. Federal Identification Number: 36-6000 818
Please return the completed form to: Ms. Ilene K. Grossman | Assistant Director | Midwestern Legislative Conference 701 East 22nd Street, Suite 110 | Lombard, IL 60148-5095 | phone: 630.925.1922 | fax: 630.925.1930 | email: igrossman@csg.org
Tax Deductibility of Contributions: All contributions above the fair value of the complimentary registrations received are tax deductible as permitted by law. The Midwestern Legislative Conference will provide a statement of the deductible value to all contributors. If you plan to attend the meeting, you must complete a separate registration form. The registration form will available at csgmidwest.org . Any registrations received after June 4th will be subject to space availability for all business and social programming, including spouse and youth programs.
January 14, 2021
«Prefix» «First_Name» «Last_Name» «Title» «Company» «Address_1» «Address_2» «City», «State_Province» «Zip»
Dear «Prefix» «Last_Name»:
Several months ago, we wrote to you about the 75th Annual Meeting of the Midwestern Legislative Conference (MLC) of The Council of State Governments, which is coming to our state this summer (July 11-14, 2021). At that time, we asked you to consider becoming a sponsor of the conference. This letter is to follow up on that request. We are pleased that this year’s MLC Annual Meeting will be held in Rapid City, and we look forward to hosting hundreds of visiting legislators from across the Midwest. The MLC Annual Meeting is an important opportunity for lawmakers from around the region to discuss and learn about some of the major policy issues facing state government, and we hope you will join us for these conversations. We have an outstanding program in the works, including sessions that will examine a wide range of key issues shaping Midwestern legislative agendas. The preliminary program for this year’s conference will be included in the annual meeting registration materials, which will be mailed out in March. The MLC’s seven policy committees — Agriculture and Natural Resources; Criminal Justice and Public Safety; Economic Development; Education; Fiscal Affairs; Health and Human Services; and Midwest-Canada Relations — will also meet during the conference to discuss topics within their subject areas. All meetings are open to conference participants. The conference will also include special programming for spouses and youth, as well as evening events for all attendees. The social program will include visits to Mount Rushmore and other area attractions, and we hope that many who attend the meeting will spend some time before or after the conference visiting other sites in the Black Hills and around the state. The enclosed contribution reply form lists the sponsorship levels and the corresponding complimentary registrations and other benefits that are included with each level. Contributors will also be invited to a special reception during the conference on Tuesday, July 13, and all meeting sponsors will be acknowledged in the conference program. Please note that all meeting sponsors who pledge their support by February 12, 2021, will also be recognized in the annual meeting registration mailing. To confirm your participation as a conference sponsor, please complete and return the enclosed form to Ilene Grossman at the Midwestern Legislative Conference at your earliest convenience. And please feel free to contact either Ilene or one of us if you have any questions about the MLC Annual Meeting.
Thank you for your consideration of this request. We appreciate your assistance, and we hope to see you in Rapid City this summer.
Sincerely,
Gary Cammack
Lee Schoenbeck
Troy Heinert
South Dakota Senate Majority Leader and Chair, Midwestern Legislative Conference
Senate President Pro Tem
Senate Minority Leader
South Dakota
South Dakota
Kent Peterson
Spencer Gosch
Jamie Smith
House Majority Leader
Speaker of the House
House Minority Leader
South Dakota
South Dakota
South Dakota
PARTNERSHIP OPPORTUNITIES 75th Annual Meeting | Midwestern Legislative Conference | Rapid City, SD | July 11-14, 2021 LEVELS & BENEFITS All contribution levels receive conference program recognition and acknowledgement in the MLC newsletter Stateline Midwest.
SILVER CONTRIBUTOR $5,000 • Two complimentary registrations to attend the meeting • Two invitations to a special reception with the MLC Executive Committee and South Dakota Host Committee during the meeting PLATINUM CONTRIBUTOR $20,000 • Four complimentary registrations to attend the meeting • Four invitations to a special reception with the MLC Executive Committee and South Dakota Host Committee during the meeting CHAIR’S CIRCLE CONTRIBUTOR $50,000 • Special recognition and logo in conference program • Special signage with logo at MLC Annual Meeting • VIP seating at the MLC State Dinner • Eight complimentary registrations to attend the meeting • Eight invitations to a special reception with the MLC Executive Committee and South Dakota Host Committee during the meeting • Acknowledgement (with logo) in the MLC newsletter Stateline Midwest
BRONZE CONTRIBUTOR $3,500 • One complimentary registration to attend the meeting • One invitation to a special reception with the MLC Executive Committee and South Dakota Host Committee during the meeting GOLD CONTRIBUTOR $10,000 • Three complimentary registrations to attend the meeting • Three invitations to a special reception with the MLC Executive Committee and South Dakota Host Committee during the meeting DIAMOND CONTRIBUTOR $35,000 • Special signage with logo at MLC Annual Meeting • Six complimentary registrations to attend the meeting • Six invitations to a special reception with the MLC Executive Committee and South Dakota Host Committee during the meeting • Acknowledgement (with logo) in the MLC newsletter Stateline Midwest
Name:
Title:
Company/Organization:
Address:
City:
State:
Zip:
Telephone:
E-mail:
Contribution amount: $
Check enclosed
Send me an invoice
Make checks payable to the “Midwestern Legislative Conference.” Credit card payments not accepted. Federal Identification Number: 36-6000 818
Please return the completed form to: Ms. Ilene K. Grossman | Assistant Director | Midwestern Legislative Conference 701 East 22nd Street, Suite 110 | Lombard, IL 60148-5095 | phone: 630.925.1922 | fax: 630.925.1930 | email: igrossman@csg.org
Tax Deductibility of Contributions: All contributions above the fair value of the complimentary registrations received are tax deductible as permitted by law. The Midwestern Legislative Conference will provide a statement of the deductible value to all contributors.
If you plan to attend the meeting, you must complete a separate registration form. The registration form will be available at csgmidwest.org . Any registrations received after June 4th will be subject to space availability for all business and social programming, including spouse and youth programs.
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2021 Preliminary MLC Budget
Business Program General
Code
Budgeted Actual
Speaker Honoraria
72020
$85,000.00
Speaker Travel Expenses
74010
$30,180.00
MLC Staff Salaries and Benefits
60000
$35,000.00
MLC Staff Travel & Expenses
74000
$29,400.00
Postage/express/shipping
62010
$3,400.00
Logistics Consultant
72000
$12,500.00
Internet Access/Office Phones and Furniture
62110
$1,500.00
Meeting App
68230
$3,000.00
Equipment Rental -- computers and printers
66010
$3,500.00
Printing Graphics
78030
$500.00
Stateline promotional inserts/bookmarks
78050
$1,000.00
Meeting Announcements
78050
$7,000.00
Business Programs
78050
$3,100.00
Signage
78050
$500.00
Badges
78050
$100.00
Onsite Printing
78050
$1,000.00
Hotel Charges Civic Center
68230
$4,500.00
14 Committee Meeting Breaks/11 meals
68230
$8,000.00
CSG/Host State Breaks/meals
68230
$3,500.00
3 Buffet Breakfasts
68230
$25,500.00
2 Lunches
68230
$21,500.00
6 Plenary Session Breaks
68230
$4,600.00
Photographer
68230
$3,000.00
Audio/Visual/pipe and drape
68230
$36,500.00
Subtotal Business Program
$323,780.00
Social Activities
Sunday Reception - Reptile Gardens
68230
$40,000.00
Newcomers' Reception
68230
$2,500.00
Sponsors' reception
68230
$2,900.00
Monday Family Night - Crazy Horse/Mt. Rushmore
68230
$39,354.00
BILLD reception
68230
$2,900.00
Tuesday State Dinner
68230
$46,500.00
Entertainment (if not in event budgets)
68230
Transportation
68230
$32,000.00
Monday daytime - Journey/ Pres Statues
68230
$8,265.50
Tuesday daytime - Custer State Park
68230
$18,993.60
Evening Youth events (Sunday & Tuesday)
68230
$4,000.00
Subtotal Social Program
$197,413.10
Miscellaneous
Host gift
62440
$5,000.00
VIP Gifts (Executive/Incentive Giveaways/Innovations)
62440
$1,500.00
Credit Card Merchant fees
62340
$5,500.00
Miscellaneous
62320
$1,000.00
Volunteer/Host State Expenses
68230
$24,854.00
Subtotal Miscellaneous
$37,854.00
$559,047.10
0.00
Total
MLC Attendance & Expenditures
Registrants
Spouses/ Youth
Total
Total
Guests
Attendance Expenditures
Canceled
2020
2019 Chicago, Illinois
459
67
40
566
$650,444
2018 Winnipeg, Manitoba
295
61
35
391
$412,000
2017 Des Moines, Iowa
395
50
24
469
$408,599
2016 Milwaukee, Wisconsin
366
61
34
461
$430,000
2015 Bismarck, North Dakota
432
54
49
535
$548,280
2014 Omaha, Nebraska
395
61
32
488
$441,511
2013 St. Paul, Minnesota
517
85
37
639
$545,911
2012 Cleveland, Ohio
401
54
41
496
$444,861
2011 Indianapolis, Indiana
458
63
31
552
$425,700
2010 Toronto, Ontario
343
111
41
495
$603,194
2009 Overland Park, Kansas
510
104
41
655
$445,398
2008 Rapid City, South Dakota
517
198
146
861
$463,681
2007 Traverse City, Michigan
542
150
66
758
$474,267
2006 Chicago, Illinois
531
160
84
775
$542,450
2005 Regina, Saskatchewan
406
134
55
595
$356,763
2004 Des Moines, Iowa
459
79
44
582
$276,920
2003 Milwaukee, Wisconsin
473
87
33
593
$292,693
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