Estates and Facilities Management Department | 2017
E L EMENT S OF THE ROL E
P ROB L EM SO L V I NG AND D E C S I ON MAK I NG
P L ANN I NG AND ORGAN I S I NG
• The post holder will need to use their strategic planning and organisation experience and skills to designate space to departments, units and sub-units and advise them on new ways of working and improved space utilisation. Work with colleagues in Finance, Strategic Planning, faculties and Timetabling to develop appropriate processes that ensure that departments utilise their space to the maximum and understand the value of space. • Defining the owner/custodian and type of use of individual spaces • Querying areas in square metres (and, optionally, volumes/room heights) using various criteria e.g. by person, by department, by unit. • Producing reports for faculties and departments to assist in their management and planning. • Actively support the space management group. Planning will involve:
• The post holder will face situations with complex, competing needs, where the problem/ issues must be defined before options can be created and solutions can be found. The post holder is therefore required to apply analytical, interpretive and constructive thinking and a high degree of evaluative judgement to resolve many problems/issues presented to them. • The post holder will be required to develop processes and systems to improve use and provide solutions to resolve competing space needs. They will need to have strong communication and negotiation/influencing skills to get the best use of the space available. • The post holder will calculate the density of people or items, e.g. students/m2, computers/m2, teaching space/m2. Minor miscalculations around size could either cost the University more money than necessary, or could result in insufficient space to teach the curriculum. They will work as part of wider teams (such as Estates and Facilities, Faculty teams responsible for curriculum development etc) in developing business cases, calculating the space needs and justifying them where needed. • They will model new space layouts on screen and manipulate assets and furniture - in order to cope with changing requirements or to maximise space efficiency and will review costs and statistics of a possible new layout. • The post holder will continually challenge the notion that the University does not have sufficient space to meet its needs. They will work closely with departments on the development of curricula and advise on the implications for space.
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The Management Recruitment Group
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