Planned Works Toolkit Regional Contracts Delivery Process
Stage 1 Stage 2 Stage 3 Stage 4 Stage 5
Stage 2 – Pre-Construction Phase Suppliers Submission – Pricing a task
Alongside a target cost the suppliers should provide the following information as part of their submission • Confirm the scope of works and specification
Regional suppliers are working to previously agreed price list rates for the majority of tasks. These include work streams such as kitchens, bathrooms, redecorations, windows allowing for very quick turnaround of quotations. For each price list item a clearly defined list of all the elements included and excluded have been agreed with all the suppliers. For non-price list items such as car parks, scooter stores, etc the supplier will submit prices on a standard pro-forma template and should include copies of sub-contractor quotes where applicable. The supplier will submit their target cost to the Surveyor for review following receipt of the written scope of works within; • 10 working days for a price list item.
• Product and warranty details • Drawings or design information • Proposed start & completion dates • Programme of work
The surveyor should review all documents to ensure that it reflects the requirements of the project. Any issues with the scope of works or concerns with the price should be picked up with the supplier. A number of actions are required at this stage by Property Support Services, on behalf of the Surveyor. • Update the “Cost In” task • Update the “Planned Start Date” • Update the “Planned Finish Date” • Copies of the suppliers submission documents should always be saved in All Schemes Folder on the T Drive. Further information is available in the Northgate Guidance Note
• 20 working days for a non price list item. The price list items can be accessed here:
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