Planned Works Toolkit Regional Contracts Delivery Process
Stage 1 Stage 2 Stage 3 Stage 4 Stage 5
Stage 4 – Construction Phase Variations Variations should be avoided by ensuring that the scope of works is as thorough as possible. However if a variation is required then the following process should be followed. • For minor variations up to £500 in value, that would otherwise cause a delay in the programme, the supplier can commence on site and inform the surveyor as soon as possible providing details of the variation and photographic evidence of the issue. • For any variation over £500, or one that will not impact the programme of work whilst a decision is made, the supplier should contact the Surveyor as soon as possible to discuss. • The Surveyor may need to make a decision during the next site inspection. Wherever a variation is made to the contract the supplier should submit a revised cost to the Surveyor within 24 hours and in accordance with the requirements of the contract. • The Surveyor should be mindful of the impact on the contract value, S20 consultation and DOA and seek approvals where appropriate in line with the contract variation process. • The Surveyor should request the Property Support Services to update Northgate with the following information:
- Update “Planned Cost” to the Target Cost - Update “Contract Value” to the Target Cost - Update “Max Value” to the Target Cost +5% This will require additional authorisation based on Delegation of Authority (DOA). - Issue a revised “Task Order”
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