Planned Works Toolkit Regional Contracts Delivery Process
Stage 5 – Post Contract Phase Supplier Handover Pack
Stage 1 Stage 2 Stage 3 Stage 4 Stage 5
Notification of Project Completion On completion of the project the Surveyor will need to complete the Project Notification Form (PNF). This form should be shared with the following teams, to raise awareness of the completion, any warranties and defect periods in place and prevent any unnecessary repairs being raised:
The supplier is to provide the Surveyor with the Handover Pack within 45 days of Practical Completion. This pack should contain
• Local Manager • Area Manager • Local Repairs Team • Customer Centre Support Team - Orders Desk • Compliance Team Admin • OnCall
• Health & Safety File • Warranty Information • Operating and Maintenance Manual
• Training requirements for staff on new equipment • Aftercare details for the 12 month defect period
CDM Health and Safety File Completion Statement The Principal Designer will review the Health and Safety file on completion of a project and issue an Anchor Completion Statement which should be saved to the project files. A copy of the Anchor Health and Safety Completion Statement can be found here Link
Where we have replaced equipment that requires regular servicing this information will need to be shared to enable them to make appropriate adjustments to the service contracts, adding the new equipment to ensure cover is in place, or updating incumbent contractors where warranties apply. A Project Notification Form (PNF) can be found within the Planned Works Document Pack, on the Property Portal: Link
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