Planned Works Toolkit Non-Regional Contracts Delivery Process
Qualifying Long Term Agreements Delivery Process The main activities within the Asset Investment Programme Delivery process should be followed as with the Main Regional Suppliers when delivering all planned works. The points that follow highlight some of the differences that will apply at each stage based on using Anchor’s other suppliers under a QLTA. Stage 1 – Programme Release – Does not change Stage 2 – Pre-Construction Phase • The Surveyor will lead on arranging the project scoping meeting with the supplier and the Local Manager. The Surveyor must also keep the Area Manager updated throughout the process. • The Surveyor will produce a project brief for the supplier from the planned works document pack to outline the requirements of the works. • Appropriate customer engagement should be undertaken by the Resident Liaison Coordinator or Surveyor depending on the type of work.
• The Northgate “Job Pack” Task should be completed by Property Support Team, when the Surveyor has passed all required documents to the supplier for pricing. • The timing of cost submission should be agreed with the supplier • The pre-start meeting will not take place at this stage. • All other suppliers will submit a price for the works, not a target cost. This price does not need to be reviewed by Anchor’s Quality and Cost Team. • The Surveyor will instruct the Customer Services Team who will issue the S20 QLTA notices and respond to any observations received, with assistance from the Surveyor and Area Manager, where required. • Once the S20 consultation is completed the Surveyor must inform Property Support Services who will raise a Job Confirmation Job Confirmation (not Task Order) for the works in Northgate. See the Northgate guidance note for more information
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• The Surveyor will need to provide the supplier with the Anchor standard and specification to price against.
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