Planned Works Toolkit Non-Regional Contracts Delivery Process
Full Section 20 Delivery Process The main activities within the Asset Investment Programme Delivery Process should be followed as with the Main Regional Suppliers when delivering all planned works. The points that follow highlight some of the differences that will apply at each stage based on following a full Section 20 Process. Stage 1 – Programme Release – Does not change Stage 2 – Pre-Construction Phase Project Brief and Customer Consultation • The Surveyor should consult with the Area Manager on the planned works. • Appropriate customer engagement should be undertaken by the Surveyor or Resident Liaison Coordinator. • The pre-start meeting will not take place at this stage. • The Surveyor will request the Customer Services Team to issue a Section 20 Notice of Intention and covering letter detailing the works required and inviting supplier nominations from customers. • The Surveyor needs to check that any nominated suppliers have the experience and capability to take on the project.
Tendering • The Surveyor / RLC will (in consultation with the Area Manager) respond via the Customer Services Team to observations made by customers and ensure any suppliers nominated by the customers are included within the tender list. • The Surveyor will produce a tender pack including the contract data form, project brief, Anchor standards and specifications in sufficient detail that competitive prices may be obtained from a number of suppliers who may not have worked for Anchor previously. • The Surveyor should then contact the Category Manager in Procurement and issue the tender following the Procurement Process. • The Northgate “Job Pack” Task should be completed by Property Support Team, when the Surveyor has issued the tender. • The supplier is notified once the tender is live. At the same point the Surveyor will provide a copy of the specification to the Local Manager for information. • Anchor’s Procurement Team will provide the tender returns to the Surveyor. • The Surveyor should undertake a tender analysis to ensure that the supplier submissions meet all the requirements of the project. Link
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