Planned Works Toolkit Regional Contracts Delivery Process
Stage 1 Stage 2 Stage 3 Stage 4 Stage 5
Stage 2 – Pre-Construction Phase In order to raise a task order and commit to the works a number of activities must take place which are summarised below. • Project Scoping Meeting • Pre-Construction Information • Suppliers Submission and Approval • Customer Consultation (Including Section 20) Project Scoping Meeting The purpose of the scoping meeting is to establish a clear brief of the works with operational colleagues and provide the suppliers with the information they need to plan and price the works and then hold a pre-start meeting. The supplier is to arrange the meeting on site with the Surveyor and operations colleagues with at least 2 weeks confirmed notice. The Surveyor, Local Manager and/or Operations Manager, Resident Liaison Co-ordinator (RLC), main supplier and tier 2 suppliers are in attendance at the Project Scoping Meeting. The following points provide some guidance as to what should be covered at a scoping meeting.
• Scope and specification - Refer to the Anchor Hanover Standards and Specifications - In line with the works description and budget, eg partial flooring (if a change is identified during the site visit this should be fed back through the Programme Variation Request (PVR) Change Request process) - The Surveyor should record sufficient detail to provide a written scope to the supplier within 48 hours of the meeting. • Health and Safety - Will be conducted under Construction Design Management (CDM) Regulations 2015 • Agree the delivery dates • Hold a pre-start meeting to discuss operational issues - Should be in line with Anchor’s Pre-Start Meeting Agenda in the Document Pack - Supplier to take minutes from the meeting Once completed the “Job Pack” task should be to be completed when the scoping document is issued - Northgate Guidance Note Link
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