Hurricane Preparedness & Communication Protocol Your safety is our top priority. During hurricane season (June 1 – November 30), it is essential that all employees stay informed and follow departmental procedures to ensure the safety of staff, members, and facilities.
Communication with Leadership In the event of a hurricane or tropical storm threat:
All employees must stay in close contact with their direct supervisor and/or department head. Ensure your contact information (phone number, email, emergency contact) is always current in the ADP system. Leadership will communicate updates via: Group text messages (as designated by your department) Emails Recorded phone messages (hurricane hotline) Internal communication boards or department whatsapp groups (as designated by your department) If communications are disrupted, report to your department head or designated point of contact as soon as it is safe to do so. Additional information and instructions will be provided by the leadership team in the event the club is directly impacted by a hurricane. Please remain alert for updates as conditions allow.
Department Protocols
Each department has a specific hurricane protocol outlining: Pre-storm preparation duties
Emergency assignments (if applicable) Lockdown or evacuation responsibilities Post-storm recovery roles
It is each employee's responsibility to:
Review and understand their department's hurricane protocol Ask their manager for clarification if any part of the protocol is unclear Managers will provide physical and digital copies of department protocols and ensure all employees are briefed in advance of any storm threat. Important Reminders Do not report to work during or after a storm unless instructed by your supervisor. Your safety and the safety of others come first—follow local authorities’ guidance regarding evacuation and shelter. If evacuated, notify your supervisor of your location and status as soon as it is safe to do so.
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