needs); (vii) information about your racial or ethnic origin; religion or similar beliefs; and sexual orientation; and (viii) information about your personal or family circumstances. How We Use Your Personal Data The lawful and legitimate purposes for which we may use Personal Data (including “special categories” of Personal Data) that we collect during your association with us include: (i) recruitment and admissions; (ii) academic matters, including the provision of our core teaching, learning and research services (i.e., registration, grading, attendance, managing progress, academic misconduct investigations, certification(s), and graduation); (iii) maintaining student records; (iv) assessing your eligibility for scholarships, financial aid, etc.; (v) providing library and information technology services; (vi) for non-academic reasons in support of our core services, including: (A) providing student support services; (B) monitoring equal opportunities; (C) safeguarding and promoting the welfare of students; (D) ensuring students’ safety and security; (E) managing the use of social media; (F) financial matters (i.e., administering fees, financial aid, tuition payments, and scholarships); and (G) other administrative purposes, including: (1) carrying out audits (i.e., to ensure compliance with our regulatory and legal obligations); (2) providing operational information (i.e., providing information technology support, information about building closures or access restrictions on campus, or safety advice); (3) promoting our educational services; (4) dealing with grievances and disciplinary actions; (5) dealing with complaints and inquiries; and (6) matriculation, graduation, degree, and transcript information. Personal Data may be published or disclosed in some cases (for example, in connection with graduation, as directory information, etc.). This Personal Data also may be passed to third parties involved in our graduation ceremonies. You may request to be excluded from the publication when you register online to attend the applicable graduation ceremony.
The Types of Personal Data We Collect
We may collect and keep the following types of Personal Data about you: (i) your name, and contact information (i.e., local and permanent address, email address and telephone number); (ii) your date of birth, gender and gender identity, social security number or taxpayer identification number; (iii) insurance information; (iv) your passport or national identity card details; (iv) your country of domicile and your nationality; (v) your unique student identification number; and (vi) information relating to your education and employment history, including the school(s) and other colleges or universities you have attended, places where you have worked, the courses you have completed, dates of study and examination results. We also may collect and keep: (i) records relating to your work product, details of examinations taken, your examination grades, and other information in your student record (including disciplinary records); (ii) information about both academic and extracurricular interests and activities; (iii) information about criminal convictions and offenses if you apply for participation in certain activities at Hodges or clinical placements; (vi) information concerning your health and medical conditions (i.e., disability and dietary
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Hodges University Student Handbook
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