Head of Estates Compliance Candidate Information Pack
Executive Summary Thank you for your interest in the Head of Estates Compliance role. Now is an exciting time to be joining the University and taking up this role. We have bold plans for the development and enhancement of the estate to support the University’s strategy, and you’ll be joining an estates and facilities team that is high energy, positive and passionate about delivering world-class facilities and services. We are investing heavily in our estate and our current development programme includes a new home for our Faculty of Healthcare & Medical Sciences, the improvement of our student accommodation offering, and the development of Castle Meadow, our new city centre campus. The Head of Estates Compliance will play a key role in developing and establishing a positive safety culture within Estates & Facilities ensuring that we proactively meet legal requirements in terms of health, safety and compliance. The role will have lead responsibility for strategic and operations matters relating to health and safety planning and management within the Estates & Facilities directorate. Since I’ve joined the University, I’ve been inspired by the scale and diversity of the university and its estate together with the ambition and passion of our students and staff. If this seems like an environment that will inspire you, we look forward to receiving your application.
Exec Summary About Us Out Estate Role Summary Estates Department Org Structure JD & Person spec EDI Further Information & How to apply
Gary Moss Director of Estates and Facilities
About us
The University of Nottingham was founded on the vision and philanthropic spirit of Jesse Boot who, in 1928, donated the land that is now University Park. The vision of a university devoted to discovery, enterprise and the advancement of the human condition, combined with his lifelong commitment to improving health and wellbeing, remains intrinsic to the culture of the University today and will continue to underpin our future purpose. Our pioneering spirit and ambitious vision still resonates and drives our University today, as we strive to deliver an exceptional research- led education to our 46,000 students, and to transform lives and societies around the globe through our world-leading research.
We are defined by our people and the values we share. Our environment is an ambitious vision brought to life across vibrant and forward-thinking global campuses. An ever changing world where open minds and diverse cultures are able to learn, challenge and create.
Inclusivity
We are a community where everyone can contribute and be appreciated for who they are.
Ambition
We set the highest standards for ourselves and our work and support each other to achieve them.
Openness
We adopt a straightforward and transparent way of communicating with each other and with the world, championing the free exchange of ideas.
Fairness
Our decisions and actions are consistent, impartial and ethical.
Respect
We have regard for each other’s rights and feelings, and demonstrate this in our behaviour, treating each other with kindness.
Our Estate
The Estate We are proud to be home to some of the most beautiful campuses in the UK and the Estates & Facilities team take the responsibility of both maintaining and developing those campuses very seriously. Building on the natural beauty and heritage of these locations to step forward and embrace our sustainability vision whilst enabling our equality, diversity and inclusion commitments. The vision and future of our campuses is captured in our Estates Development Framework, with the guiding principle of 'Evolution without a carbon footprint'. More information on this can be found here.
Our UK estate is spread across seven locations:
University Park Campus – One of the largest and most attractive campuses in the county, University Park is the hub of student life. Jubilee Campus – This award-winning green campus is recognised for its innovative architecture and sustainability. King’s Meadow Campus – The former TV studios is home to many of the University’s professional services and business support departments.
Nottingham Medical School – Based in the Queen’s Medical Centre, the Medical School was the first to be established in the UK in the 20th century. Sutton Bonington Campus – This countryside location is the perfect setting for the Vet School and School of Biosciences. University Hospital Sites – As well as the Queen’s Medical Centre, the university has sites at the Royal Derby Hospital and Nottingham City Hospital.
Our new city centre campus, Castle Meadow, is current in development; you can learn more about this here. We also have several developments currently underway at University Park and our Jubilee Campus, details of the developments can be found here.
Role Summary The University are seeking to appoint a dynamic and experienced Head of Compliance Services to be responsible for all strategic and operational matters relating to health and safety planning and management across the department. This strategic role will lead, inspire and shape the direction for our Department on all Health and Safety legislative and regulatory compliance matters and will be responsible for promoting and developing a positive safety culture within the department. Reporting to the Estates Operations Director, the incumbent will work with the University of Nottingham Safety Office to review safety policies and guidelines providing updates on new or amended health and safety legislation ensuring changes are communicated and implemented across the Estates and Facilities department. You will manage the Estates and Facilities Compliance Management System and will be responsible for
Estates Structure
the internal monitoring and auditing of health and safety procedures providing compliance reports to senior university management as required. We are seeking an individual with a proven track record of managing compliance services across a comparable size/scale estate with either a Asset and Building Management, Engineering, health and safety relevant qualification with experience in the management of statutory compliance and possess NEBOSH Health & Safety Diploma qualification. Now is an exciting time to be joining the University and taking up this role. There are bold plans for the University and the development of the estate, the estates and facilities team is a high energy, positive and dynamic environment, and the university offers a fantastic working environment, inspiring campus facilities and a host of generous staff benefits.
Job Description
within Estates & Facilities and assist the Leadership Team in their implementation. • Ensure that all accidents and near misses are reported and investigated in accordance with the University’s policies. Support staff in investigations. Ensure valuable lessons learnt are communicated and disseminated to relevant staff and users. • Liaise and develop good working relationships with the University’s Safety Office and other epartments within the University concerning the activities of Estates & Facilities health, safety and compliance. • Liaise with specialist groups and networks on health and safety. • Ensure appropriate health surveillance schemes are in place. Liaise with Occupational Health and maintain records of any health related issues associated with Estates & Facilities staff. • Provide a monthly health, safety and compliance performance report to the Director of Estate Operations. 4. Financial -5% time per year • Accountable budgetary control of the Compliance Services budget. • Ensure proper and timely processing of payments to consultants and other suppliers. 5. General Duties -5% time per year • Adhere to the University’s policies, rules and procedures including health and safety, equal opportunities all other legislative responsibilities, governance, financial and procedural rules. • Support the University’s Carbon, Sustainability & Environmental Strategic plans in order to reduce its waste, energy consumption and carbon footprint. • To participate within the Estates Emergency Call Out Procedure. • Undertake other duties that may arise or as may be delegated from time to time, appropriate to the grade of this post. • The duties outline above are not intended to be exhaustive and may change as the needs of Estates & Facilities alter in line with current agendas. This job description will be subject to periodic review and amendment in accordance with the needs of Estates & Facilities.
including fire safety, the built environment, accessibility, tenant operations, catering, food hygiene, sport and pre-school activities are met. 2. 35% time per year • Create a culture and maintain a climate in which individuals feel safety has high value and that they are clear about responsibilities, safety aims and objectives. • Manage Estates & Facilities Compliance Management System, including but not limited to: overseeing the establishment and review of departmental procedures, standards • Responsible for internal monitoring and audit of all health, safety and compliance obligations within Estates & Facilities, and management of electronic records database and providing associated compliance reports, in line with University requirements • Formulate and maintain Estates & Facilities health and safety arrangements and procedures including procedures associated with health and safety training needs and maintain records of training undertaken. and specifications, risk assessments; monitoring records of actions taken. • Prioritise and programme own workload and direct reports whilst flexibly working to agreed requirements. • Support the effective management and operation of Estates & Facilities Compliance Management meetings. • Be an active member of the Estates Health & Safety meeting, contributing to the production of the agenda and providing the meeting with an update on our compliance assurance and outputs from recent audits. • Lead a culture and organisation that believes in and delivers continuous health and safety improvement. 3. 20% time per year • Lead and manage Compliance Services team delivering assurance against Statutory Health and Safety legislation; undertaking regular contact meetings with individuals and team. • Ensure continuing professional development by taking active steps to identify training and vocational opportunities personally and as part of annual team professional development reviews. • Identify opportunities for continuous improvement
Main responsibilities (Primary accountabilities and responsibilities expected to fulfil the role) 1. Health & Safety - 35% time per year • Maintain up to date knowledge of relevant Health & Safety Legislation and best practice and be prepared to complete CPD through a recognised professional body. • Working in collaboration with the Safety Office to assist in the review of the University safety policies and guidance. Collaborating with the Safety Office in writing and reviewing University of Nottingham Policy and Procedure. • Provide guidance on the development, maintenance and control of Estates related health and safety practice and compliance arrangements, ensuring these are demonstrable and effectively maintained, including but not limited to: compliance with Job title Head of Compliance Services Job family and level Administrative, Professional and Managerial Level 6 School/ Department Estates & Facilities Location University Park Campus Purpose of role The Head of Estates Compliance Services will promote, develop and establish a positive safety culture within Estates & Facilities ensuring that we proactively meet legal requirements in terms of health, safety and compliance. The role will have lead responsibility for strategic and operations matters relating to health and safety planning and management within Estates & Facilities the post-holder will directly advise the Director of Estates & Facilities as required, and act as primary point of contact with the University’s Safety Office for all Estates & Facilities related health, safety and compliance, working closely with the Director of Health and Safety.
Health & Safety Act 1974; legionella; electrical safety; asbestos and asbestos management; working at heights; lifting equipment; work equipment; press systems; noise and vibration; COSHH; control of contractors. • Provide updates on all new or amended Health & Safety legislation associated with Estates & Facilities related issues to all staff within the Directorate as appropriate. • Monitor Estates & Facilities compliance with the University’s Health & Safety Policy, approve procedures and formally advise managers on areas of non-compliance. • Review pre-construction information, construction phase plans, risk assessments, method statements and Health & Safety files in accordance with CDM Regulations and University established project procedures. • Ensure appropriate procedures across all of Estates & Facilities to ensure our obligations, Leading the Compliance Services Team the role holder will deliver assurance of Estates obligations to deliver services to meet statutory legislation. The role holder will manage the team and their development. They will collaborate and support the wider Estates & Facilities Leadership Team in the development and delivery of the Estates & Facilities vision and strategy. The post-holder will have comprehensive and current understanding of Health & Safety Legislation, working practice and management.
Person specification
Skills
Desirable • Experience of managing and maintaining OHSAS 45001 accreditation. • Experience and knowledge in the management of asbestos in residential and/ or commercial properties. • Experience of working within a large and complex environment. • Environmentally aware.
Essential • Ability to work in a team and have a flexible approach to work. • Excellent interpersonal skills, good written and oral communication skills and the ability to influence at all levels. • Ability to establish and maintain good working relationships at all levels. • Ability to promote and champion the organisational safety culture. • Experience of managing people and multi- disciplinary teams.
Qualifications, certification and training
Essential • Relevant Estates and Facilities degree relating to Asset and Building Management, Engineering, health and safety or other qualification with experience in the management of statutory compliance. • Possess or be working through or towards NEBOSH Health & Safety Diploma qualification. Desirable • P405 Management of Asbestos in buildings qualification. • Legionella Management qualification. • Food safety qualifications. • Relevant health and safety qualification such as CDM, IOSH. • Be a member of the Institute of Occupational Safety & Health (IOSH) or equivalent.
Knowledge & Experience
Essential • Comprehensive and demonstrable practical experience in the application of all legal and practical aspects of estates and construction related health, safety and compliance. • Demonstrable knowledge of Estates and Facilities industry related to health and safety. • Experience in the production, use and dissemination of safety management information and data. • Knowledge of safe systems of work and inspection processes and their application in an estates environment. • Experience and/or recognised qualification in auditing health and safety management systems. • Experience of the implementing health and safety procedure. • Excellent understanding of health and safety legislation and application • Experience of audit and inspection.
Equality, Diversity & Inclusion You may have heard the term used in many different ways, but do you really know what Equality, Diversity and Inclusion (EDI) is all about?
What are we doing? Building a truly inclusive environment for our staff and students is a top priority for the University and a number of different strands play a part in making that a reality. We are proud to be a Disability Confident Committed (Level 1) employer. Increasing the diversity of our employee community is extremely important to us and we are committed to the aims of the Disability Confident Scheme. We understand that some candidates may face barriers applying for the job online and we are happy to discuss reasonable adjustments to help you make an application for a job.
How does EDI affect me? The principles that underpin EDI are relevant to everyone at the university - whether a student, member of staff or alumni. We want our community to be inclusive of all people, focusing on their skills and attributes and providing a level playing field for everyone – regardless of age, disability, sex, gender reassignment, race, sexual orientation, religion or belief, marriage or civil partnership, pregnancy or maternity (these are called protected characteristics) as well as socio- economic, neurodiversity, temporary impairment and caring responsibilities. No matter which department, faculty, school or team you belong to and no matter where you are on your career path, EDI will and does affect you. It is about taking into consideration all aspects that may affect, or disadvantage a person’s environment, removing barriers and always being open to understanding people’s different needs.
What is EDI? Equality: is about equal access to opportunities, removing barriers and disadvantage for everyone. Diversity: is about being reflective of the wider community and supporting representation Inclusion: is about valuing, respecting, and celebrating difference and building a sense of belonging. These principles, when put into practice, aim to create a happy and effective environment for everyone, where people are free to develop and thrive both personally and professionally.
Equality, diversity and inclusion (EDI) runs through everything we do at the university and affects each and every member of our community. We've launched the Let’s be clear about EDI campaign to inform, educate, and guide people through the core values behind equality, diversity and inclusion and show how the university embeds it in all we do. For the first part of this campaign, we provided a conversation guide to stimulate a university wide conversation at a local level so that we can understand what EDI means personally and collectively. During the second part of this campaign, we are providing a conversation aid to help take these conversations further.
Further Information The role offers a salary range between £57,696 to £70,897. In addition to a basic salary, we also offer a generous benefits package including: • 30 days of annual leave, plus bank holidays, plus 5 University Closure days • USS Pension Scheme (9.8% employee contribution plus 21.4% employer contribution) • Hybrid working • Access to onsite health and fitness facilities and exercise classes, membership is offered at a discounted rate to our staff
You can learn more about our employee benefits here.
Application Process
The University is being supported on this recruitment campaign by the search consultancy The Management Recruitment Group (MRG).
The closing date will be Sunday the 8th of October.
To arrange a briefing discussion please contact our advisor:
On-campus interviews will be on Monday the 30th of October.
Matthew Giles matthew.giles@mrgglobal.com 07896 079 495
Following the closing date, applications will be reviewed, and candidates updated.
Applications should consist of a CV and supporting statement and should be sent to: matthew.giles@mrgglobal.com
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