Job Description
within Estates & Facilities and assist the Leadership Team in their implementation. • Ensure that all accidents and near misses are reported and investigated in accordance with the University’s policies. Support staff in investigations. Ensure valuable lessons learnt are communicated and disseminated to relevant staff and users. • Liaise and develop good working relationships with the University’s Safety Office and other epartments within the University concerning the activities of Estates & Facilities health, safety and compliance. • Liaise with specialist groups and networks on health and safety. • Ensure appropriate health surveillance schemes are in place. Liaise with Occupational Health and maintain records of any health related issues associated with Estates & Facilities staff. • Provide a monthly health, safety and compliance performance report to the Director of Estate Operations. 4. Financial -5% time per year • Accountable budgetary control of the Compliance Services budget. • Ensure proper and timely processing of payments to consultants and other suppliers. 5. General Duties -5% time per year • Adhere to the University’s policies, rules and procedures including health and safety, equal opportunities all other legislative responsibilities, governance, financial and procedural rules. • Support the University’s Carbon, Sustainability & Environmental Strategic plans in order to reduce its waste, energy consumption and carbon footprint. • To participate within the Estates Emergency Call Out Procedure. • Undertake other duties that may arise or as may be delegated from time to time, appropriate to the grade of this post. • The duties outline above are not intended to be exhaustive and may change as the needs of Estates & Facilities alter in line with current agendas. This job description will be subject to periodic review and amendment in accordance with the needs of Estates & Facilities.
including fire safety, the built environment, accessibility, tenant operations, catering, food hygiene, sport and pre-school activities are met. 2. 35% time per year • Create a culture and maintain a climate in which individuals feel safety has high value and that they are clear about responsibilities, safety aims and objectives. • Manage Estates & Facilities Compliance Management System, including but not limited to: overseeing the establishment and review of departmental procedures, standards • Responsible for internal monitoring and audit of all health, safety and compliance obligations within Estates & Facilities, and management of electronic records database and providing associated compliance reports, in line with University requirements • Formulate and maintain Estates & Facilities health and safety arrangements and procedures including procedures associated with health and safety training needs and maintain records of training undertaken. and specifications, risk assessments; monitoring records of actions taken. • Prioritise and programme own workload and direct reports whilst flexibly working to agreed requirements. • Support the effective management and operation of Estates & Facilities Compliance Management meetings. • Be an active member of the Estates Health & Safety meeting, contributing to the production of the agenda and providing the meeting with an update on our compliance assurance and outputs from recent audits. • Lead a culture and organisation that believes in and delivers continuous health and safety improvement. 3. 20% time per year • Lead and manage Compliance Services team delivering assurance against Statutory Health and Safety legislation; undertaking regular contact meetings with individuals and team. • Ensure continuing professional development by taking active steps to identify training and vocational opportunities personally and as part of annual team professional development reviews. • Identify opportunities for continuous improvement
Main responsibilities (Primary accountabilities and responsibilities expected to fulfil the role) 1. Health & Safety - 35% time per year • Maintain up to date knowledge of relevant Health & Safety Legislation and best practice and be prepared to complete CPD through a recognised professional body. • Working in collaboration with the Safety Office to assist in the review of the University safety policies and guidance. Collaborating with the Safety Office in writing and reviewing University of Nottingham Policy and Procedure. • Provide guidance on the development, maintenance and control of Estates related health and safety practice and compliance arrangements, ensuring these are demonstrable and effectively maintained, including but not limited to: compliance with Job title Head of Compliance Services Job family and level Administrative, Professional and Managerial Level 6 School/ Department Estates & Facilities Location University Park Campus Purpose of role The Head of Estates Compliance Services will promote, develop and establish a positive safety culture within Estates & Facilities ensuring that we proactively meet legal requirements in terms of health, safety and compliance. The role will have lead responsibility for strategic and operations matters relating to health and safety planning and management within Estates & Facilities the post-holder will directly advise the Director of Estates & Facilities as required, and act as primary point of contact with the University’s Safety Office for all Estates & Facilities related health, safety and compliance, working closely with the Director of Health and Safety.
Health & Safety Act 1974; legionella; electrical safety; asbestos and asbestos management; working at heights; lifting equipment; work equipment; press systems; noise and vibration; COSHH; control of contractors. • Provide updates on all new or amended Health & Safety legislation associated with Estates & Facilities related issues to all staff within the Directorate as appropriate. • Monitor Estates & Facilities compliance with the University’s Health & Safety Policy, approve procedures and formally advise managers on areas of non-compliance. • Review pre-construction information, construction phase plans, risk assessments, method statements and Health & Safety files in accordance with CDM Regulations and University established project procedures. • Ensure appropriate procedures across all of Estates & Facilities to ensure our obligations, Leading the Compliance Services Team the role holder will deliver assurance of Estates obligations to deliver services to meet statutory legislation. The role holder will manage the team and their development. They will collaborate and support the wider Estates & Facilities Leadership Team in the development and delivery of the Estates & Facilities vision and strategy. The post-holder will have comprehensive and current understanding of Health & Safety Legislation, working practice and management.
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