Moves Management • Management and coordination of the operational churn and relocations of staff and equipment in conjunction with Distribution Centre. • Liaise with end users and other BUL stakeholders to agree space layouts and to obtain senior management approval and appropriate funding for any alterations. • Assist projects team, fire officer and minor works manager in ensuring that electrical and data cabling works associated with moves of staff and facilities are carried out in compliance with BUL space standards and implemented in a professional manner to the requirements of end users. • Liaise with BUL stakeholders, client departments, Distribution Centre, IS (Networks, PC Services, and Media Services), other Estates colleagues (such as CAD designer, Electrical, Asbestos Management, Systems), Cleaning Services and Reception to manage each move. Internal Way finding signage • Work with campus operational managers to regularly review the signage for each building and update accordingly. • Maintain and update the BUL template for internal wayfinding signage, door signage and departmental signage in all buildings on campus. • Receive and process requests for installation of new internal wayfinding signage, or updating of existing internal wayfinding signage. • Work with key stakeholders to create the draft, after user signoff send the template to the BUL supplier for formal artwork creation and quotation for signage and installation. • Manage creation of purchase order and
• Liaise with the Estates Systems Manager and the Information Services Department with regard to use and ongoing management of PLANON software platform. Operational space management • Liaise with BUL central timetabling & College timetabling teams, HR & Finance to compile data and to proactively monitor and effectively manage the university’s space, having regard to priorities as set from time to time by senior management. • Post holder will be expected to take an active role as stakeholder in projects requiring alterations and reconfiguration of existing space or creation of new or additional space. This includes assisting with options appraisals and monitoring compliance with university’s space standards and advising on the balance between allocation of space for academic purposes and other competing needs. Strategic campus planning and optimising space usage • Contribute to preparation and updating of BUL Estates Strategy and assist Colleges, Institutes and Service directorates with strategic space planning and with triannual academic plans. • Support capital programmes by advising on the optimum use of space for short-term and long-term requirements, including assisting with decanting arrangements to facilitate major refurbishment or new build projects. • Identify and promote opportunities for reduction and optimisation of occupancy costs, including investigating alternative workplace strategies, consolidation and/or co-location of activities to facilitate action by senior management. Space re-allocation • Post holder will be main Estates Department representative on Space Planning Group, which meets regularly between Estates and Timetabling, Library, Commercial services, Information Services (IS) which includes Media services. • Receive and process requests for changes to allocation of space, including preparation of monthly reports for approval by senior management.
approval of invoices. Effective Behaviours • Timeliness • Meeting Deadlines
• Communication and Networking • Networking group across colleges • Ability to negotiate and influence
• Ability to plan and organise own workload • Ability to adapt to a flexible approach to the demands of a busy college/department in order to accommodate changes in priorities when required.
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