JOB DESCRIPTION
PERSON SPECIFICATION
Essential
Desirable
The Role: The Admissions Coordinator will be a key role within the Admissions Team and will support the recruitment of students to St Margaret’s School. Specific Responsibilities: 1. To ensure that a positive impression of the School is promoted at all times, delivering an efficient, professional and warm admissions service to parents, pupils, feeder schools and the wider public, and to provide a smooth and successful admissions process. 2. Regular communication with prospective parents, both verbal and written, ensuring that all experience a friendly, responsive and informed introduction to the School and admissions journey through to becoming a current student. 3. Preparing offer letters to parents informing them of the results of all entrance examinations and scholarship assessments. 4. Establish and maintain efficient and effective working relationships with the wider community of the School’s residential, teaching and support staff communities. 5. Database Management - enter and regularly update data accurately and within appropriate time scales into the pupil database system from initial enquiry onwards. 6. Assisting with the provision of the joining instructions pack for new pupils. 7. Support the Head of Admissions with much of the Department’s day–to-day management and administration – processing registration forms, co-ordinating visits and meeting and touring families when necessary. 8. Produce mailings for all key admissions events, processing all admissions communications. 9. Assisting with all event planning and hosting of open events, offer holder days,assessments days, scholarship days and taster events. 10. Co-ordinate the preparation of packs for future school fairs and open events. 11. To support the Department with the visa sponsorship process and record keeping ensuring compliance. 12. Any other tasks as requested by Head of Admissions or Director of Marketing &Admissions.
Operational Excellence • Fluent and accurate written and spoken English. • Confident telephone manner. • Excellent computer skills using MS Office with at least an intermediate level in Word and Excel. • Excellent communications skills, courteous, polite and helpful and have an understanding of customer care expectations for a demanding market. • Highly organised with good time management skills. • Be able to deal with numerous tasks at once and manage priorities. Personal Behaviours • Ability to work independently, problem solve and use initiative. • Work collaboratively as part of a team and maintain good working relationships with work colleagues. • A positive ‘can do’ approach with a willingness to adapt. • Strong attention to detail. • Demonstrate discretion and confidentiality. • Flexible work hours when required e.g. represent the school at exhibitions after 5pm and Open Days on a Saturday. Ethos and Whole School Values • Committed to operating as part of the School’s community. Safeguarding and Pastoral • Committed to safeguarding and promoting the welfare of children and young people.
• Knowledge of iSAMS. • Experience of working in an admissions role within the independent education sector. • Prior experience of working within a customer facing role.
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